Project Manager - Civil Heavy Highway Construction

Title: Project Manager – Civil /Heavy Highway Construction

Department: Project Management

Job Status: Exempt

Location: Various locations including the Metropolitan DMV and Eastern Shore

Reports to: Senior Project Manager

The project manager is ultimately responsible for the financial management of all projects under their control. Although the PM may delegate some project management responsibilities to members of their staff, they are the ones who are ultimately accountable. The project Manager is the email driving force to ensure each project achieve our number one company goal:
SAFE, QUALITY PRODUCTION for crews on a DAILY BASIS.

• Support all project team members—including Superintendents and Field Personnel—in achieving our primary goal:
  safe, high-quality daily production for all crews.
• Ensure all team members are completing required tasks to progress the schedule, track production and installed quantities, and prepare items such as as‑builts, tap cards, valve cards, and restoration drawings needed for timely invoicing.
• Ensure PEs and PMAs track daily cost vs. daily revenue for all crews on assigned projects. Confirm this data is entered into the weekly Gross Profit Spreadsheet and distributed appropriately. Review results weekly with foremen and Project Management during the Weekly Production Meeting.
• Conduct thorough reviews of project specifications when new projects are awarded. Delegate submittals, testing requirements, close‑out items, and other documentation to support staff and verify completion.
• Ensure all documentation required for invoice processing—schedule updates, tap cards, hydrant/valve cards, as‑built sketches, etc.—is completed in time for monthly invoice submission.
• Immediately notify your supervisor and senior management of any major issues developing on contracts.
• Review daily field timesheets in Heavy Job Manager, approve them for all assigned projects, and report daily and weekly profitability to senior management.
• Produce all reports required for monthly PM Progress Review Meetings and present profitability updates to senior management.
• Conduct a formal "Turnover Meeting" with the estimator for newly assigned projects. Review plans, bid sheets, subcontractor/supplier quotes, and scope with the project team. Ensure all project commitments are entered into Sage‑Timberline via Purchase Orders and Subcontract Agreements.
• Create a Buy-Out Report after reviewing subcontractor and material quotes to provide early visibility into projected fixed‑cost profitability. Review the report with the estimator before aligning Heavy Bid estimates with Heavy Job.
• Manage subcontractor scheduling and billing. Negotiate changes, monitor subcontractor compliance with project specifications, and enforce all subcontract requirements.
• Submit monthly billing projections for all assigned projects to senior management.
• Build and maintain the project schedule using CPM methodologies in Primavera (P6) or MS Project, and maintain 3‑week look‑ahead schedules.
• Establish and maintain positive cash flow on all projects. Ensure invoices are submitted per contract requirements and actively communicate with owners to prevent payment delays.
• Attend required owner, internal, and subcontractor meetings. Ensure support staff prepares and distributes meeting minutes documenting all decisions made.
• Prepare project correspondence and carefully review any correspondence drafted by support staff before release.
• Support the company's safety program, including attending Friday safety meetings and consistently modeling required PPE use on job sites. Identify hazards, discuss them with foremen, and complete field safety audits.
• Assist the estimating department with reviews and bidding of new projects.
• Review weekly installed quantities and ensure support staff accurately records quantities for monthly owner invoices.
• Ensure all job delays outside our control are fully documented for potential claims. Notify the owner immediately of delays or differing site conditions, and track cost and schedule impacts for reimbursement.
• Review and approve all material invoices, confirming costs are properly…