Advisor, Grant Audit and Support; P3

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world's hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you're creating positive, irreversible change for children, and the future we all share.

Advisor, Grant Specific Audit and Support

You will be responsible for grant and contract specific audit processes for all awards from initiation to closeout, and any remedial finding follow‑up. In this role, you will manage the timelines and documentation shared/stored, and facilitate across departments to ensure a successful and participative audit process. You will act as a liaison between departments gathering and sharing supporting documentation for Save the Children US, as well as with Save The Children International and other partners, and will be the main focal point to meet with and liaise with external audit firms and donors related to grants and contracts audits.

Hybrid – Washington DC, Fairfield, CT or Lexington, KY office locations

not inclusive of all role responsibilities. May be subject to change

• Maintain list of anticipated audits and regularly monitor donor intentions to conduct audits
• Review scope of work and requests for audit from donors or third party assigned by donors
• Prepare for entrance meetings with auditors
• Solicit feedback and negotiate on timing related to audit test‑work, and timing of expected reporting
• Complete preliminary reviews of the ledger in compliance with terms and conditions in partnership with grant and award management teams
• Review Fund Accountability statements and similar
• Review reporting within the timeframe of audit
• Work with award managers to ensure that they are aware of deliverable and continue to be engaged to provide any necessary programmatic context
• Ensure that appropriate stakeholders across teams are informed and consulted as needed

• Work across divisions, members and country offices on documentation to support a successful audit
• Receive and organise documentation in a clear and concise format
• Provide in‑house preliminary reviews
• Convene key internal stakeholders to project plan audit deliverables, and ensure proper level of engagement
• Build relationships with country offices to raise awareness of in‑country audits, and provide review and support in these processes

• Support budget development for grant proposals by partnering with program and country office staff to translate program needs into sound financial plans.
• Conduct regular review of award portfolios, including oversight of life‑of‑award meetings, to identify and mitigate potential risks and coordinate with cost centre staff to develop spend plans that align with scope of work and donor conditions.
• Prepare donor spending reports ensuring data accuracy and compliance with donor and audit requirements.
• Manage donor billing, including monitoring prompt receipt of receivables.
• Ensure proper closeout of awards, aligning with donor requirements and SCUS awards management requirements.

• Review and provide commentary around audits to stakeholders and leadership
• Resolve any findings or questioned costs by providing additional support
• Provide responses on management letters and or finding summaries provided by external auditors
• Work with Save the Children US and Save the Children International staff to remedy any findings in audit reports or financial desk reviews
• Create system for tracking ongoing and closed audits
• Create thorough tracking of any grant specific disallowances

• Create and maintain SOPs related to audit management
• Create and maintain frequently asked questions when preparing auditors for review of our structure, procedures and commonly questioned costs
• Create and…