Financial Administrator

Position Overview

The Financial Administrator plays a central financial and accounting role for Moreland University. This individual manages student financial services, electronic commerce, faculty and vendor payments, budgets, financial reporting, and centralized accounts receivable systems for the university. They’ll coordinate activities with the shared services financial and accounting teams at Colibri to allow for healthy and accurate financial management and systems.

• Oversees the overall operations of student financial services, billing, receivables, collections, and general cashiering functions of the university related to student tuition
• Engages regularly with students in a customer service manner to address questions and resolve payment matters and prepares 1098T forms or other student tuition related documents
• Follows best practices for GAAP accounting and student financial record keeping in alignment with higher education accreditation and regulatory compliance
• Addresses collections when needed with students on a timely basis
• Oversees and brings quality control measure to the student financial systems and reports weekly on student payments, collection status, and the corresponding receipts and deferred revenue plan
• Faculty Hours Tracking and Payment Oversight
  • Oversees the hours tracking, accuracy, and payment for all university faculty and mentor payments
  • Serves as a point of checks and balancing to review faculty timesheet and payment documents prior to submission to payroll team
  • Makes recommendations for process improvements and system level reporting
  • Understands and uses best practices associated with payments related to employee work classifications, citizenship associated with correct payment policies, and geographic location of employees or vendors
• Expense and Budget Management
  • Involved in developing and managing annual budgets and performs periodic cost and productivity analyses
  • Reviews and monitors university level expenses, seeks appropriate approvals, and produces expense reporting at regular intervals
  • Leads all vendor management related to budgeting and invoice oversight
  • Plans, develops, and implements strategies for cost savings, generating resources and/or revenues for the organization
• Provides direction and leadership in financial management, fiscal policies review and changes; conducts special reviews as required; ensures compliance with university, state, and federal regulations and standard accounting procedures
• Provides periodic reports of receipts and technical information to the university community and to external funding agencies as needed
• Recommends and participates in the development of university policies and procedures related to financial processes and tuition accounting
• With guidance, interacts with internal and external regulators and auditors, participates in auditing projects, or provides information and access to accounting records as required
• Establishes and implements short- and long-range organizational goals and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement related to student tuition
• Working closely with the Colibri treasury team to manage bank accounts, payment processing and reconciling of cash

• A Bachelor’s Degree in a business-related field is preferred such as Accounting or Finance. Applicable experience may be considered in lieu of a degree
• A minimum of 3-5 years of related experience required
• Strong understanding of the domestic higher education sector
• Experience with international higher education regulatory and financial interactions and affairs, with a preference for the Middle East, Southeast Asia, and Eastern Asia, a plus
• Experienced team player with strong management, communication, and soft skills to quickly gain confidence both with internal stakeholders and externally among regulatory agencies
• Ability to influence direction of complex regulatory issues, solicit information, listen well, persuade others, make important decisions, and shape outcomes
• Technical expertise to be a credible interface to all internal…