Staff Accountant

Position Summary

The Staff Accountant is responsible for, among other things, ensuring that The Community Partnership (TCP) and its subcontractors comply with the requirements of District contracts, including requirements of the McNamara‑OHara Service Contract Act (SCA). In this role, the Staff Accountant will also perform accounts payable related tasks.

SALARY: $60,000.00 – $70,000.00 (Depending on experience)

• Maintain accurate financial records for the Service Contract Act (SCA) contracts in compliance with federal regulations.
• Ensure proper application of SCA requirements, including wage determination and fringe benefits.
• Review payroll data to verify employees are paid in accordance with applicable wage determination for job classification per geographic areas.
• Conduct financial compliance reviews for TCP service providers.
• Meet with the Department of Labor and the TCP compliance team to address any SCA concerns or issues.
• Timely inform the budget team and the DHS team of any updates or changes related to the SCA requirements.
• Prepare, organize, and enter invoices into accounting software, verify payment reports, and file payment records for multiple projects, including those governed by the District of Columbia (DHS) and those governed by the Federal Government (HUD‑CoC).
• Work closely with both the contracting and budget teams to ensure financial compliance, including monthly check‑ins required under the DHS contract, and will promptly update budget changes with payment and the DHS team members.
• Perform invoice review and document verification of monthly program invoices submitted by subcontractors for District‑funded and HUD‑funded programs.
• Review subcontractor initial budgets submitted at the time of contracting and budget modifications.
• Manage and lead all grants for the review of providers invoices, initial budgets, and budget modifications to ensure reimbursement compliance and timely payments.
• Maintain accounting department administrative correspondence and files.
• Perform and manage grants and contract YTD spending, reconciliations, and closeouts.
• Perform monthly bank reconciliation for selected accounts.
• Oversee DHS spending reports for MGMT, SS, HMIS, all spending reports.
• Process payments for DHS Management contract, Sole Source, CoC, leasing, or other vendors.
• Perform monthly billing for SS, MGMT, ERAP, HMIS, SPC, and other grants, including invoice preparation, ARB and ARC recording.
• Monitor bank activities closely and timely notify the responsible staff for cash receipts.
• Manage the monthly rental processing and payment.
• Manage bi‑weekly payments and resolve all payment issues.
• Prepare and manage monthly and quarterly cash transfers for all accounts.
• Perform ACH payments on both Citibank and City First Bank.
• Update and send out the monthly accounting calendar to the finance team and other team members.
• Perform timely notification of accounting forms, policy, and procedure changes to subcontractors.
• Perform coding updates of the chart of accounts in MIP.
• Track each subcontractor's financial performance including invoicing, budgeting, spending, and matching.
• Research, analyze, and resolve complex grant, contract, and General Ledger spending and reconciliation.
• Oversee the DHS CoC program budget, grant dates at the time of contracting.
• Oversee CoC and DHS funded financial, project/program, and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
• Assist with grant reconciliations and closeout, bank reconciliations, and adjusting entries.
• Assist with account analysis, grants, and GL reconciliations.
• Assist with vendor data review and 1099 correction.
• Assist with the administrative monthly closing and year‑end closing.
• Assist with organizing files and correspondence for the Accounting Department.
• Assist with audit preparations as necessary.
• Assist with other duties or projects as assigned, as deemed appropriate.