Accounts Payable Manager

Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute we offer competitive salaries and a wide variety of benefits to our employees and their families.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society’s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

The mission of the Office of Financial Operations (OFO) is to deliver timely and accurate financial reporting, analysis, and guidance that allows the Institute to pursue its programmatic goals and provide financial confidence in the organization. The OFO principally assists the organization's various programs and departments and its Board of Trustees by planning, organizing, and directing financial activities in compliance with all applicable federal, state, and local laws as well as the standards set forth by the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP).

OFO promotes sound fiscal management through leadership, policy, and oversight.

We are seeking a skilled Accounts Payable Manager to join our team. The successful candidate will ensure the accurate and timely processing of vendor invoices, manage the weekly cash disbursement process, oversee annual 1099 tax preparation, and resolve vendor-related issues. This role demands strong attention to detail and the ability to collaborate effectively across the organization. The Accounts Payable Manager will also lead and mentor direct reports, fostering their professional development and conducting performance reviews.

This position reports to the Director of Accounting and Treasury Unit and collaborates closely with all departments. The salary range for this position is $116,100 - $148,400. In accordance with our Reimagining Work policy, the Accounts Payable Manager should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance

Process Improvement:

Develop and implement changes to workflows and procedures to enhance efficiency and accuracy in accounts payable operations.

Invoice Management:

Oversee the invoice process, ensuring correct coding and timely approvals. Investigate and resolve any discrepancies.

Payment Oversight:

Review accounts payable aging reports and payment requests, ensuring timely processing of invoices and payments.

Supplier Management:

Coordinate monthly verification of open receipts and manage the setup of new suppliers, including payment terms and banking details.

Collaboration:

Build strong relationships with Finance team members and other departments to address processing issues and manage vendor relationships.

Month-End Closing:

Ensure timely and accurate month-end closing for Accounts Payable, including monthly liability accruals, in accordance with internal controls.

Software Implementation:

Oversee implementation and testing of software upgrades as necessary.

Expense Programs:

Administer employee reimbursement processes and the T&E program, providing training and communication regarding program changes.

Compliance:
Ensure compliance with 1096/1098/1099 filings and prepare, reconcile, and transmit annual 1099 reporting.

Customer Service: Respond promptly to internal and external inquiries regarding invoice and expense report statuses, providing excellent service to all stakeholders.

Risk Management: Conduct OFAC checks for international and selected domestic vendors, processing domestic and international wires as needed.

Training Development: Provide company wide training on Concur, Tipalti and the overall Accounts Payable process in collaboration with the Senior Learning Specialist, who will assist in creating training materials for Institute staff.

Diversity Compliance: Work with the DEIC team and OFO management to uphold the…