Finance and Operations Associate

ABOUT US

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society’s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

The Aspen Institute Financial Security Program’s (Aspen FSP) mission is to illuminate and solve the most critical financial challenges facing American households and to make financial security for all a top national priority. We aim for nothing less than a more inclusive economy with reduced wealth inequality and shared prosperity. We believe that transformational change requires innovation, trust, leadership, and entrepreneurial thinking.

FSP galvanizes a diverse set of leaders across the public, private, and nonprofit sectors to solve the most critical financial challenges. We do this through deep, deliberate private and public dialogues and by elevating evidence-based research and solutions that will strengthen the financial health and security of financially vulnerable Americans. Visit our website: https://(Use the "Apply for this Job" box below)./

The Finance and Operations Associate is a core member of the Finance and Operations (Fin Ops) team, supporting a wide range of tasks and responsibilities that advance FSP’s priorities and mission. Fin Ops is a functional team within Aspen FSP created to unify, strengthen, and manage all aspects of FSP’s financial, operational, and administrative infrastructure, including interfacing with development. This role is ideal for an early-career professional with a background and/or interest in nonprofit operations, finance, development, or administration.

The successful candidate will be a collaborative, detail-oriented team member who can support cross-functional initiatives, contribute to accurate and timely financial and operational processes, maintain data and systems, and provide project and administrative support. This position is based at Aspen’s Washington D.C. headquarters, with an in-office expectation of a minimum of 2x a week to collaborate with colleagues.

• Support accounts payable processes:
  Process invoices, set up and maintain vendor records, code expenses accurately, and help ensure payments are completed in accordance with organizational policies and timelines.
• Support accounts receivable processes:
  Create and send invoices, track receipt of incoming funds, and maintain accurate documentation to support timely and organized revenue management.
• Track expenses and support budget reconciliation:
  Monitor departmental and project-level spending against approved budgets, identify variances or irregularities, and help prepare financial summaries for team review.
• Maintain financial data and records:
  Assist with accurate and timely financial data entry in internal FSP tracking tools and Aspen Central accounting systems, helping ensure records are complete, current, and reliable.
• Support budget creation and forecasting:
  Contribute to annual budgeting and quarterly forecasting and reporting processes by organizing inputs, updating budget materials, and helping maintain accurate financial planning documents.
• Assist with financial closeout procedures:
  Support monthly and annual closeout activities.

• Support office operations and workplace logistics:
  Coordinate with Central Workplace Services to ensure FSP’s office space, equipment, and workplace needs are met, including open workstations,…