Judicial and Public Services Supervisor

Job Details for Judicial and Public Services Supervisor

Court Name/Organization Federal Circuit Court of Appeals

Overview of the Position The Clerk’s Office of the U.S. Court of Appeals for the Federal Circuit is seeking candidates for a full‑time Judicial and Public Services Supervisor. Through innovative and results‑oriented practices, the Clerk’s Office delivers quality service to the court, judges, and public stakeholders in its dual mission to facilitate the progression of cases before the court and to maintain the court’s records.

The Clerk’s Office has been recognized nationally for the quality and innovation of its operations and is currently validated at the ASQ/ANSI G1:2021 Silver Level.

The Judicial and Public Services (JPS) Supervisor is responsible for leading and managing all public‑facing records related services for the court, ensuring high‑quality customer service for attorneys, self‑represented litigants, and the general public. The incumbent oversees operations related to opinion and judgment issuance and post‑judgment matters, attorney admissions, mediation, intake and public information services, court records and file room management, paper filing compliance and brief distribution, and assists with courtroom operations, while developing and implementing policies and procedures to enhance court accessibility and service delivery.

Representative duties are intended to illustrate the major duties and responsibilities that are performed by this position. Representative duties may be adjusted, and additional duties may be added, based on the operational needs of the Clerk’s Office.

Leadership and Supervision
:
Direct professional and administrative staff across multiple functional areas. Establish performance standards, assign work, conduct evaluations, and coordinate disciplinary actions with the Chief Deputy Clerk and Human Resources as appropriate. Create work procedures, facilitate staff meetings, delegate responsibilities equitably, and redistribute resources to meet changing demands. Prioritize tasks, manage deadlines, and coordinate work schedules. Assess work quality, monitor compliance with court procedures, and ensure staff receive comprehensive training, including cross‑training across JPS functional areas to support operational flexibility.

Implement business continuity protocols and provide essential backup coverage.

Opinions and Post‑Judgment Processing
:
Oversee opinions processing functions, including the review, formatting, and issuance of court opinions, judgments, and mandates for cases assigned to panels and the en banc court. Supervise post‑judgment matters including petitions for rehearing, bills of costs, and mandate issuance. Coordinate writing judge assignments and reassignments in collaboration with the Chief Deputy Clerk and chambers staff. Ensure timely docketing and distribution of court orders and opinions in accordance with established procedures.

Records and Brief Management
:
Oversee the paper brief management system, including compliance review and distribution workflows for paper filings. Establish quality control procedures for the timely and accurate upkeep of the paper brief management system. Establish procedures for handling non‑conforming submissions and protocols for sealed or restricted documents. Coordinate preparation of case materials for court sessions and ensure timely distribution of briefs to chambers.

Track filing deadlines and implement specialized workflows for expedited cases. Maintain effective communication with judges’ chambers regarding preferences for paper formats and delivery. Administer court records management in accordance with judiciary policies. Direct file room and vault operations, including organization systems and physical records storage. Implement security measures and environmental controls for records preservation. Develop tracking systems to ensure accountability and accessibility.

Direct the timely and efficient return of submitted exhibits. Coordinate with the Federal Records Center and National Archives and Records Administration regarding retention schedules and archiving requirements. Supervise the…