Scholar Compliance Coordinator

Who We Are

Achievement Prep is an award‑winning public charter school network dedicated to empowering underserved communities in Southeast Washington, DC. Our mission is to prepare students to excel as high‑achieving scholars and leaders, not only in school but also in life.

• All Scholars are Deserving:
  Every scholar receives an equitable, top‑tier education
• Love is at the Core:
  We embrace authenticity while setting high expectations
• Exceptional Academic Results:
  Achieved through daily, data‑driven, individualized learning
• Platinum Teachers are a Main Ingredient: YOU are the key to excellent outcomes for our scholars
• Families as Partners:
  Together, we do “three‑generational work”

As an Achievement Prep Scholar Support Compliance Coordinator you will act as a Leadership team member across the elementary (K‑3) and middle school campus (4‑8) managing the compliance functions through the following work streams: 504 compliance, IEP compliance, Evaluation Coordination, MTSS Coordination, Intervention, and Data Management Systems. This role partners with Campus‑Based Leadership Teams to ensure the effective implementation and compliance of all Section 504, IDEA/IEP, and MTSS processes.

This role is responsible for managing timelines, documentation, meetings, and data systems to ensure scholars receive appropriate supports and services in alignment with federal, state, and network requirements. The Coordinator collaborates closely with school leaders to strengthen systems, analyze data to inform intervention and referral decisions, and support clear, proactive communication with families.

This role supports Platinum Teachers by reducing compliance‑related administrative burden, providing guidance and timelines for IEPs, 504 plans, MTSS documentation, and evaluations, reviewing draft IEPs for quality and alignment, maintaining accurate service schedules, and training staff on Special Programs systems. This role ensures teachers are informed of accommodations, modifications, and service changes that impact classroom instruction.

This role is a non‑supervisory role that reports directly to the Director of Scholar Support and is a 12‑month, full‑time, exempt position.

• Chair 504 initial referral/evaluation planning meetings.
• Chair 504 reevaluation planning meetings.
• Chair 504 eligibility meetings and routine 504 meetings.
• Oversee 504 plan implementation through periodic reviews, grade checks, student performance monitoring, and communication with staff.
• Maintain the school wide accommodations spreadsheet.
• Provide families with all required documents following 504 meetings.

• Chair IEP initial referral/evaluation planning meetings.
• Chair IEP reevaluation planning meetings.
• Chair IEP eligibility meetings and routine IEP meetings.
• Schedule all IEP meetings and ensure required participants are notified.
• Review draft IEPs two weeks in advance; provide feedback to teachers and providers.
• Maintain the Specialized Instruction and Related Services schedule; verify alignment with each student’s IEP.
• Communicate changes to IEPs and 504s to General Education staff.
• Ensure delivery of instruction and related services as written in IEPs.
• Provide final meeting documents (including PWN) to families.
• Maintain a draft due/sent log and Special Programs communication log.

• Order evaluations from contracted vendors as required.
• Track evaluation completion and follow‑up with vendors to ensure timely submission.
• Upload completed evaluations into Special Programs.
• Send completed evaluations to families.
• Take and upload comprehensive meeting notes in Special Programs.
• Finalize and upload all required documents for both IEP and 504 processes.

• Serve as the point of contact for MTSS/RTI.
• Analyze school wide, grade‑level, and classroom data to identify students for Tier 2/3 consideration.
• Monitor MTSS plans and progress monitoring documentation.
• Ensure all students needing support have an active plan and appropriate interventions.
• Chair beginning‑of‑year and Tier 2/3 MTSS meetings.
• Maintain and oversee the school wide MTSS referral…