Lead Payroll Analyst

Overview

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer

• Health & Wellness:
  Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness:
  Competitive salary, 403(b) with company match
• Professional Development:
  Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks:
  Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! The benefits information above is provided for guidance.

Job Purpose

The Lead Payroll Analyst plays a key role in ensuring the accuracy, compliance, and effective operation of Howard University’s payroll processes. This position supports the review and validation of payroll data, monitors payroll activity for consistency, and assists in the timely processing of bi-weekly and off-cycle compensation for faculty, staff, and student workers. The Lead Payroll Analyst also serves as a primary resource for employee payroll inquiries, offering guidance and facilitating timely resolution with a strong customer service focus.

The role helps maintain internal controls and supports cross-departmental collaboration to ensure payroll is administered in alignment with University policies, collective bargaining agreements, and applicable federal and state regulations.

Supervisory Authority

None.

Nature And Scope

The Lead Payroll Analyst functions as an experienced payroll professional within the University’s centralized payroll structure and supports the accurate and timely execution of bi-weekly payrolls and supplemental off-cycle payments. The role requires close coordination with Human Resources, Budget, Benefits, Accounting, and departmental administrators to verify payroll data, ensure proper documentation, and support consistent payroll operations across the institution. This position interacts frequently with employees, supervisors, and campus partners to address payroll questions and provide guidance on payroll-related matters.

The Lead Payroll Analyst must apply strong analytical skills, confidentiality, and sound judgment when evaluating payroll information or resolving issues. The role contributes to audit preparedness, supports payroll reconciliations, and assists with recurring quarterly and annual payroll reporting activities.

Principal Accountabilities

Payroll Preparation & Support

• Prepare and validate payroll inputs in advance of each payroll cycle, ensuring HR-provided files (salaries, benefits, job changes) are complete and properly formatted for processing.
• Perform pre-payroll audits to identify missing data, unexpected variances, incorrect deductions, or tax issues, and escalate findings to the Payroll Manager.
• Support the Director/Manager during monthly payroll processing by running calculations, reviewing results, and resolving flagged errors.
• Process routine off-cycle items such as corrections, small retro payments, and adjustments as directed by the Payroll Manager.

Employee Support & Inquiry Management

• Manage the Payroll Inbox by monitoring, prioritizing, and responding to employee payroll questions related to pay, taxes, deductions, direct deposit, and time reporting.
• Research and resolve routine issues; escalate complex or policy-impacting matters to the Payroll Manager.
• Track common inquiry themes and recommend updates to FAQs or procedure guides.

Garnishments, Deductions & Payments

• Process wage garnishments, tax levies, child support orders, and other wage attachments; maintain records and prepare remittance packets for manager approval.
• Administer union dues, voluntary deductions, and retirement contributions that originate within Payroll’s purview (not HR-managed benefits).
• Maintain logs of all remittances and assist in…