Human Resources Assistant

Human Resources Assistant (Local Agent Group III – Secretary) to the Administration Section – 2 Year Contract Subject to Renewal

The European Union Delegation to the United States of America, Washington DC is looking for a qualified candidate to join our Administration Section.

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the United States of America in Washington, DC works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully‑fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit.

• Payroll – process monthly payroll for local and temporary staff including tax withholding calculations, overtime, invoice approvals, 401(k) contributions, payslips, annual income statements.
• Health and social insurances – invoice payments, daily staff enquiries, point of contact and coordination with healthcare broker, contribute to annual insurance renewals and open enrollment.
• Personnel File Management – maintaining personnel files in Staff Management database and related databases, organising background checks, new employee actions, benefit enrollment and termination processes.
• Local Staff Retirement Fund/401(k) Administration – processing of participant distributions, answering queries and communications, coordination of the quarterly committee meetings and annual presentations, assisting with plan changes.
• Coordination of full‑cycle procurement procedures for HR related contracts; preparing and launching tenders, advertising, answering tenderer queries, convening evaluation committees, awarding and renewing contracts, contract amendments, providing procurement data and reports in line with EU procurement regulations.
• General HR files – answering employee questions, providing status letters, assisting with recruitments, compiling reports and data on HR files.
• Assistance with other HR files as and when required; back‑up to other HR team colleagues.

This is a competitive position in an international environment working in close coordination with colleagues in the Administration section and across the EU Delegation.

• Salary range is not negotiable but determined by proof of relevant and verified employment experience, starting from $64K (1 year’s experience), $69K (3 years’ experience), $73K (6 years’ experience), etc.
• 24 personal leave days per year
• 13 to 14 public holidays
• Flexible working hours
• Health, dental and vision insurance
• Short‑term disability insurance
• Generous employer 401(k) contribution

This is a 2‑year contract subject to renewal. There may be 2 renewals up to a maximum of 7 years of successive fixed‑term contracts. An indefinite contract may be offered after 7 years.

The anticipated start date is 1 March/1 April 2026.

• Minimum of High School/Secondary School education required; a bachelor’s degree in Human Resources, Business Administration or related field is an advantage.
• SHRM/HRCI or other HR certification is an advantage.
• Minimum of 1 year’s experience in Human Resources, payroll, benefits.

• Demonstrated experience and knowledge of payroll practices including tax withholding, insurance deductions, 401(k) contributions, overtime, etc.
• Demonstrated experience of the U.S. healthcare and insurance market (medical, dental, vision, disability insurances, HRAs, workers’ compensation, etc.).
• Good awareness and understanding of public procurement practices; tendering, evaluations, contract awards, contract terms and conditions.
• Well‑organised and detail‑orientated, able to multi‑task with a good sense of prioritisation and ability to work under pressure.
• Ability to work in a team yet able to use own initiative; good sense of responsibility and motivation.
• Excellent…