Executive Defense Admin & Coordination Specialist

Location:

Washington, DC (On-Site)

Employment Type:

Full-Time

Clearance Required:

Active TS//SCI; SAP eligibility required

Position Overview

ASI is seeking a Functional and Administrative Support Specialist to support senior-level defense engagements, planning activities, and multi-stakeholder coordination in an enterprise Integrated Air and Missile Defense (IAMD) environment.

This role is ideal for a detail-oriented professional with experience supporting headquarters-level operations, senior leader engagements, complex meetings, classified administrative processes, and coordination across Services, Combatant Commands, agencies, and other defense stakeholders.

Key Responsibilities

• Provide functional and administrative support for senior-level defense meetings, engagements, briefings, and planning activities.
• Coordinate schedules, meeting logistics, read-ahead materials, briefings, and follow-up actions.
• Support preparation and tracking of staff packages, correspondence, taskers, and executive-level products.
• Assist with coordination across Services, Combatant Commands, agencies, and headquarters stakeholders.
• Maintain accurate files, records, action trackers, and administrative documentation.
• Support classified and unclassified meeting execution, including attendee coordination, access requirements, and room logistics.
• Assist technical and analytical teams with formatting, routing, and quality control of deliverables.
• Support travel coordination, trip reports, meeting summaries, and recurring status reporting as required.

Basic Qualifications

• Bachelor’s degree.
• 5+ years of experience supporting Joint Staff, OSD, Service Headquarters, Combatant Command Headquarters, or comparable senior defense organizations.
• Experience supporting senior leader engagements, staff actions, briefings, and multi-organization coordination.
• Strong proficiency with Microsoft Office tools, including:
  • Word
  • Power Point
  • Excel
  • Outlook
• Strong organizational, communication, and task-tracking skills.
• Ability to work in a fast-paced, classified defense environment.
• Active TS//SCI clearance required; SAP eligibility required.

Preferred Qualifications

• Experience supporting:
  • Integrated Air and Missile Defense (IAMD)
  • Missile defense
  • Air defense
  • Force protection
  • Multi-domain defense mission areas
• Experience with executive-level correspondence, briefing development, and senior staff coordination.
• Familiarity with:
  • Task management systems
  • Action tracking
  • Classified meeting protocols

Why Join ASI

ASI supports mission-critical national defense initiatives by delivering operational, administrative, and strategic support to senior defense stakeholders and enterprise-level mission activities. Join a collaborative team supporting high-visibility defense operations in a fast-paced and impactful environment.

Application Process

Interested candidates should submit a resume highlighting experience supporting:

• Senior defense headquarters operations
• Executive-level engagements
• Classified administrative processes
• Cross-organization coordination

We look forward to reviewing your application.