PMO Project Administrator – IT Modernization

PMO Project Administrator (IT Modernization)

Position Summary:

The PMO Project Administrator (IT Modernization) will support the Project Management Office (PMO) for the PASS Modernization Project, which is transitioning the District Government's procurement management system to a cloud-based solution. The role involves managing documentation, tracking milestones, coordinating schedules, and assisting with Agile-based project support. Initial project length is 12+ Months with possible extension.

Target Salary Range: $100,000 – $107,000 annually

Key Responsibilities:

• Support all PMO project planning activities including developing, maintaining, and monitoring project schedules.
• Create and organize project documentation, reports, and presentations using Microsoft Office, Project, PowerPoint, and SharePoint.
• Coordinate and consolidate weekly workstream status reports and prepare management summaries.
• Track project milestones, deliverables, and dependencies using Microsoft Project or Agile Scrum tools.
• Maintain accurate project artifacts and ensure all documents are accessible to team members via Microsoft Teams and SharePoint.
• Assist with project scope management, change management, communication processes, and RAID (Risks, Actions, Issues, and Decisions) tracking.
• Prepare and organize Steering Committee and other project meetings, including documentation of discussions, actions, and decisions.
• Collaborate with project managers and the PMO team to ensure alignment across schedules, deliverables, and organizational goals.
• Provide PMO support for planning, acquisition coordination, training, user acceptance testing, and go-live readiness.

Required Qualifications:

• Bachelor's degree in Project Management, Information Technology, Communications, Business, or a related field.
• Minimum 10+ years of experience managing large, complex IT projects.
• Strong proficiency in Microsoft Office Suite, Teams, SharePoint, Project, Box, and Visio (or equivalent tools).
• Demonstrated experience using Agile Scrum project management methodologies.
• Proven ability to organize and maintain project artifacts in digital environments like Teams or SharePoint.
• Excellent written and verbal communication skills adaptable to various audiences.

Preferred Qualifications:

• Project Management Professional (PMP) Certification is highly desirable.