Business Applications Analyst; GF

The Business Applications Analyst, based in the Grants Administration department of the Getty Foundation, works closely with colleagues across the institution and with external partners to ensure that the Getty’s grants management system (GMS) and related business applications and processes, efficiently and effectively support the Getty’s international philanthropic activities.

The Getty GMS, Fluxx, is the primary point of access for individuals and institutions internationally applying for and receiving Getty grants. Fluxx is also critical to grantmaking workflows, legal compliance, communications, documentation, reporting, and payment. The Business Applications Analyst plays a key role in maintaining the functionality and integrity of the GMS, facilitating user training, implementing improvements and enhancements to meet evolving needs, and supporting team efforts to meet the highest standards and best practice.

The ideal candidate will have knowledge of the principles of philanthropy; experience with grants management processes and workflows; strong analytical and information and data management skills; and experience administering data systems, preferably Fluxx or similar cloud-based grants management software. They will also value working collaboratively and will appreciate Getty’s mission to advance and share the world’s visual art and cultural heritage for the benefit of all.

• Applies in-depth knowledge of cloud-based grants management software (Fluxx or similar grants management system) to optimize effective management of grants management systems, processes, and workflows from start to finish
• Supports development, maintenance, and upgrading of the GMS: identifies, recommends, tests and implements system releases, updates, and enhancements
• Provides training and support to users at all levels of system engagement
• Ensures data integrity by auditing and analyzing data
• Supports the development of data standards and user application procedures and documentation
• In partnership with Getty Digital, develops business problem solutions using information technology methods; monitors functionality of interfaces or APIs (People Soft financials, the Getty data repository, the Getty Foundation’s online grants database, getty.edu/grants , Docu Sign and others); develops and implements plans to resolve or correct data and system problems; manages business application vendor relationships
• Manages reporting requirements; builds reports independently or in collaboration with Getty Digital
• Supports the creation and maintenance of user accounts and regularly reviews and updates security and permission configurations
• Serves as primary administrator of the Grant Administration Docu Sign account and workflow
• Participate in training and educational opportunities to augment knowledge and hands-on experience in all aspects of grants administration
• Works with Head of Grants Administration to plan and implement migration of remaining paper-based processes and documentation to an entirely digital workflow

• 3-5 years business applications experience

• Knowledge of Fluxx Grants Management or similar cloud-based grants management application
• Knowledge of principles and practices of grants management and philanthropy
• Knowledge of principles and techniques of project management
• Knowledge of database reporting tools
• Knowledge of document and records management
• Knowledge of web management and editing
• Advanced knowledge of Microsoft Office suite of business applications, including Office 365
• Ability to document the business requirements to be used in the evaluation, development, enhancement, configuration, and/or acquisition of information management systems
• Ability to communicate technical issues to non- technical users
• Ability to create and maintain accessible documentation for users at all levels of skill