General Services Officer EX​/GSD

Overview

The Work

The General Services Officer (GSO) provides comprehensive personnel, management, and administrative services to support general services and supply coordination for our federal client. This is a domestic, operations-focused role responsible for ensuring the operational readiness of bureau offices, annexes, and storage facilities.

MUST HAVE AN ACTIVE SECRET CLEARANCE.

Key Responsibilities

• Supply Chain and Inventory Management
  • Inventory Control
    • Maintain supply stock within prescribed levels and reorder points.
    • Conduct monthly physical inventories and reconcile property account records to identify and correct discrepancies.
    • Support property accountability processes in accordance with client policies.
  • Ariba Processing & Market Research
    • Initiate and process requisitions in Ariba, ensuring accuracy of funding lines, item descriptions, and supporting documentation.
    • Perform market research by matching part numbers, technical characteristics, and specifications to prevent duplicate cataloging and ensure compatibility with existing systems.
  • Documentation & Reporting
    • Verify 100% of items received against shipping documents, purchase orders, and packing lists; promptly document and report any overages, shortages, or damages.
    • Provide weekly written supply activity status updates to the Team Lead/Division Chief, including key metrics, issues, and recommended corrective actions.
  • Warehousing & Distribution
    • Maintain organized, safe, and efficient storage rooms and warehouse spaces, consistent with safety and security requirements.
    • Act as the primary liaison for receiving supplies and equipment and for distributing materials to bureau offices in a timely and accountable manner.
• General Services and Facility Logistics

  2. General Services and Facility Logistics

  • Space Management & Planning
    • Maintain and update “Space Resource Books” and digital floor plans for all assigned bureau offices and annexes.
    • Coordinate office relocations and reconfigurations, including seating charts, workstation assignments, and equipment placement.
    • Ensure emergency management plans are current, accessible, and properly distributed to stakeholders.
    • Coordinate with construction and/or demolition teams as needed to support renovations, expansions, or decommissioning.
  • Facility Liaison & Maintenance Coordination
    • Monitor and report building repair needs (e.g., HVAC, lighting, flooring, security hardware) to the appropriate facilities and engineering offices.
    • Coordinate cleaning schedules and special custodial projects; prepare office signage and way finding materials as requested.
    • Evaluate furniture life cycles and usefulness to inform replacement, refurbishment, or disposal decisions.
    • Coordinate with vendors, architects, and space planners to review workstations, space plans, and proposed finish/color palettes with the client, architect, and project team.
    • Prepare and finalize installation documents and layout drawings for new furniture and equipment.
  • Procurement Documentation & Statements of Work
    • Draft clear, complete, and compliant statements of work (SOWs), proposals, and supporting documentation for furniture, equipment, and related services.
    • Work closely with the acquisition office to ensure timely and accurate procurement actions and adherence to Department of State and federal acquisition regulations.
  • Move Coordination & Ergonomics
    • Plan and oversee the movement of equipment and furniture, including scheduling, labeling, staging, and post-move reconciliation.
    • Support ergonomic installations (chairs, keyboard trays, monitor arms, etc.) and maintain equipment lists for each office.
    • Coordinate deliveries and maintenance exchanges, ensuring minimal disruption to operations.
  • Equipment & Supplies Management
    • Process Telephone Service…