Facilities Manager

Milton Gottesman Jewish Day School of the Nation's Capital is a PK-8 school in the heart of Washington, DC with two campuses, approximately 475 students, and 115 staff members. The position is a 12-month, non-exempt position. Hours may vary depending on school need and are approximately 7:45am-3:45am during the school year and Summer. This is a salaried and non-exempt position.

Reporting to the Head of Security and Facilities, the Facilities Manager is directly responsible for the efficient operation, preventative maintenance and repairs of the facility's MEP systems and overall responsibility for supervision of the general maintenance and upkeep for the facility and grounds and/or coordinating these activities to ensure that the building has adequate heat, lighting, ventilation, plumbing, and is in good condition daily for the safety and comfort of the building occupants.

In addition, the Facilities Manager assists with the coordination and supervision of major capital improvement projects. The Facilities Manager supervises both the Janitorial team as well as other facilities vendors and contractors. The ideal candidate will help to ensure the ongoing modernization of the department, through a paperless process, improved systems, strong record keeping, and future planning.

Candidates with current plumbing or electrical licenses or certifications who are capable of performing basic repairs and adjustments may be eligible for additional compensation, depending on experience and type of certification or license.

Overview of Job Responsibilities

• Day to Day Facilities Management
  • Direct daily operation and preventive maintenance of all HVAC, electrical, plumbing (including sump system), and other MEP systems across two campuses.
  • Manage the work-order queue-prioritize, assign, and complete routine & emergency repairs
  • Complete repairs, handyman needs, filter changes, ongoing exterior needs (such as watering new plants) and other minor or routine repairs or adjustments as needed
  • Provide logistical facilities support for academic, arts, athletic, and community events, including furniture moves, event set up, etc
• Ongoing Facilities Management
  • Ensuring regular inspection, testing, and maintenance of life-safety systems (fire alarms, suppression, elevators) to ensure full code compliance.
  • Develop and execute preventative-maintenance plans; order parts, materials, and supplies to keep critical systems running.
  • Proactive stance, identifying and resolving issues before they become problems.
  • Troubleshoot and resolve technical issues related to building systems.
• Supervision
  • Supervise contract janitorial staff
  • Coordinate trade contractors, including HVAC, plumbing, electrical, pest control, elevator, painting, fire and sprinkler systems contractors, etc.
  • Oversee exterior grounds and grounds contractors and monitor landscaping, fencing, drainage, snow/ice removal, and general exterior repairs
  • Seek competitive quotes and ensure proper permitting for major projects
• Training and Development
  • Provide training to staff on safety protocols and proper use of equipment.
  • Stay updated on industry best practices and incorporate them into the school's facilities management.
• Planning, Oversight, and Record-Keeping
  • Develop and maintain maintenance and contractor records system
  • Track utilities, waste, and overall usage; recommend and help implement conservation and efficiency initiatives.
  • Assist the head of security and facilities with capital projects, large-scale repairs, and procurement of FF&E (furniture, fixtures, equipment).
  • Familiarize oneself with DC DOEE sustainability standards and work to improve the school's smart energy use
• Budgeting
  • Operating within the school's budget, tracking and planning current and future facilities needs to ensure appropriate funding.
  • Assist in the preparation and management of the facilities budget.
  • Monitor expenditures and identify cost-saving opportunities.

Ideal Qualifications

• Experience and Skills
  • Minimum 4 years hands-on facilities management, including HVAC, electrical, lighting, plumbing, and life-safety systems.
  • Familiarity with Douglas Lighting, Daikin, AAON, Siemens, and/or BFPE systems.
  • Prior experience…