Program Associate, Aspen Leadership Seminars

About Us

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

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Aspen Leadership Seminars (Seminars) sits at the heart of the Aspen Institute’s founding mission: to foster values‑based leadership that inspires individuals to think more deeply, act more courageously, and serve more selflessly. Since 1950, the Seminars have brought together leaders from every sector and region of the world to explore the moral and ethical dimensions of leadership through moderated text‑based dialogue.

Guided by the belief that the greatest challenges facing society are moral, not technical, these seminars create space for leaders to reflect on the values that guide their choices and shape their organizations.

In support of its mission to develop values‑driven leaders, the department offers both tuition‑based and fee‑for‑service seminars to individuals and organizations. Seminars annually delivers 35+ seminars, including the flagship Aspen Executive Seminar on Leadership, Values, and the Good Society, as well as a growing portfolio of Custom Leadership Seminars designed in partnership with client organizations in the corporate, government, and not‑for‑profit sectors.

The portfolio has experienced significant growth in recent years and is poised to expand in both scope and scale in the years ahead. For more information, visit aspen institute.org/leadership seminars/ or find us on Linked In.

The Program Associate is a key member of the Design & Delivery team within the Seminars Department and plays a critical role in the execution of Aspen Leadership Seminars. This position focuses on the coordination and delivery of residential and virtual seminars, ensuring a seamless and high‑quality experience for participants, moderators, and external clients.

Working under the guidance of the Senior Program Manager, the Program Associate owns day‑to‑day logistics, communication, and execution workflows for assigned seminars. The role requires strong organizational skills, attention to detail, and the ability to manage multiple work streams simultaneously in a fast‑paced, client‑facing environment. This is an execution‑focused role with meaningful responsibility in seminar delivery, client coordination, and internal systems management.

The Program Associate will coordinate the successful execution of 12+ residential and virtual seminars annually, managing logistics and delivery processes from start through post‑seminar close‑out, and support the infrastructure of the Design & Delivery team through disciplined systems management and maintenance of central records.

The salary range for this position is $57,600 - $62,000. The Program Associate will report directly to the Senior Program Manager, Design & Delivery. This position is based in Washington, DC and is expected to adhere to the Institute's Reimagining Work policy, which requires working in‑person with colleagues at least 40% of the time, with the flexibility to work remotely for the remainder.

The role also requires up to 30% travel to support program delivery and related activities.

• Serve as the primary coordinator for assigned seminars, owning all phases from building project timelines and workplans through post‑seminar close‑out ensuring all deliverables are met.
• When assigned as secondary support for a seminar, execute defined components of delivery, such as venue logistics, materials preparation, virtual setup, vendor coordination, and on‑site/virtual seminar support.
• Serve as the main point of contact for clients and moderators; build and maintain strong professional relationships, provide briefings, logistics details, and proactive…