Executive Assistant, Center Rising Generations

ABOUT US

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

The Aspen Institute’s Center for Rising Generations (CRG) is dedicated to ensuring that civil dialogue, civic engagement, and leadership development become a predictable part of the journey to adulthood in our society and around the world. Inspired by the Aspen Institute’s strategic plan and supported by a generous endowment from the Bezos Family Foundation, the Center for Rising Generations works to expand opportunities for, and elevate the voices of, youth and young adults at the Aspen Institute;

creates opportunities to convene and build community beyond the Aspen Institute; and encourages innovation that helps emphasize the assets that young people bring to help address today’s challenges.

• Works to expand opportunities for, and elevate the voices of, youth and young adults at the Aspen Institute
• Creates opportunities to convene and build community beyond the Aspen Institute
• Encourages innovation that helps emphasize the assets that young people bring to help address today’s challenges

The Center for Rising Generations manages five programs: the Aspen Challenge, the Aspen Young Leaders Fellowship, the Center for Native American Youth, the Stevens Initiative, and the Education and Society program. CRG works closely with and coordinates work across these CRG programs.

The Executive Assistant for the Center for Rising Generations (CRG) will have primary responsibility for managing scheduling and meeting preparation; planning travel; and providing operational support to the Managing Director and Vice President for the Center for Rising Generations. The executive assistant will also serve as a public face for the Center for Rising Generations and should reflect the Center’s values through a positive and collaborative disposition.

The salary range for this position is $85,000 - $100,000. The expectation for this role is to be in-office at our Washington D.C. location Tuesday, Wednesday, and Thursday while having the flexibility to work remotely Monday and Friday.

• Schedule meetings.
• Coordinate meeting participants’ schedules.
• Reflect leadership’s priorities in making scheduling decisions.
• Secure locations for meetings.
• Ensure that the managing director and/or vice president have materials needed for meetings.

• Schedule flights and hotel accommodations.
• Adjust travel plans as needed.
• Monitor travel schedules and anticipate and address potential challenges.

• Coordinate technology support.
• Maintain receipts and complete expense reports.
• Coordinate with building services and with parking as needed.
• Support in maintaining CRG databases.

• Maintain relationships with other programs at the Aspen Institute.
• Help to build strong connections and opportunities for collaboration across CRG programs.

• The CRG Executive Assistant may have the opportunity to lead and support other projects based on need and interest.

• 5+ years of relevant experience in a senior-facing role (e.g. executive support, fundraising, philanthropy, or executive communications).
• Experience working with executives with complex and changing schedules.
• Strong skills in working with others to solve problems.
• The ability to anticipate challenges and identify solutions quickly.
• Strong organizational skills and a facility with managing expense reports.
• The ability to work nimbly and flexibly through uncertainty.
• A passion for collaborating with the success of a team and a willingness to adapt as needs change.
• The ability to work productively with staff of a variety of backgrounds and ages
• Excellent attention to detail.
• Persisten…