Assistant Program Coordinator

Job Title: Assistant Program Coordinator FLSA Status: Exempt/Full-Time

Reports To: Program Manager Pay Range: $68,000-$80,000 annually

Program Type: Single Program Note:
* House of Ruth salaries may be adjusted up or down contingent on the agency’s financial position with due notice.*

House of Ruth offers comprehensive services and housing for women and children. Our services range from supportive housing for families and single women in crisis, to a therapeutic, developmental daycare for houseless children, and free counseling services to anyone who has been a victim of domestic violence.

The Assistant Program Coordinator’s primary responsibility is managing the daily operations of the program, developing a therapeutic relationship with the clients, assessing strengths and needs, creating goals, implementing and monitoring the case management plan and provides supportive counseling and facilitated groups.

• In conjunction with the Program Manager, develop, implement, monitor and evaluate the program objectives, structures, services, policies and procedures.
• Oversee the ongoing operations of the program to meet programmatic objectives including overseeing all actions regarding clientele.
• Ensure compliance with all regulations, policies, procedures and codes. Resolve issues regarding the clients receiving the appropriate services/supports.
• Provide on-going briefings to the program manager on all relevant issues and pertinent information on the residents and staff.
• Schedule and coordinate volunteers and groups that provide services to the clients at the program.
• Complete and maintain accurate, thorough documentation reflecting all case management and counseling functions and activities. Communicate essential issues to all relevant contacts in a timely manner.
• Maintain a safe, secure and non-violent environment for all clients.
• Effectively manage all emergencies by following standard procedures.
• Oversee the management of the program and assist with tasks related to the daily operations.
• Provides crisis intervention and makes appropriate referrals.
• Ensure transportation for clients to/from various appointments and well as other driving assignments if needed or provide transportation.
• Attending all training sessions.
• Attends regularly scheduled meetings to discuss program operations and case management.
• Coordinate the work of the program with other entities in the agency.
• Participates in the recruiting process of hiring new staff.
• Work with Human Resources to address matters regarding program staff.
• Monitor and maintain data and ensure data is entered accurately and timely in the appropriate system.
• Prepares reports for funders and other entities, as required.
• Weekly supervision with staff.
• Ability to perform tasks independently.
• Conducts monthly meetings with residents in the program.
• Ensures that compliance documentation is submitted timely.
• Other duties as assigned.

• Master's in social work or related field required.
• 2-4 years of experience, including supervision of staff in a similar role.
• A licensed social worker or licensed professional counselor preferred.
• Minimum of 2 years experience providing counseling and/or case management services.

Successfully passing the following pre-employment process is required:

• FBI Fingerprint/Background Check
• Alcohol and drug Test
• Urine Screening
• TB Test
• Police Clearance
• Must be fully vaccinated
• Must have a valid driver’s license.
• Strong working knowledge of MS Office 365.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Excellent written and oral communication skills.
• Demonstrated ability to supervise and manage day to day activities of the program.
• Must be able to work a flexible schedule in a 24/7 operation and be on call as needed, including some weekends.

Salary commensurate with experience. The benefits package for full-time employees includes:

• Medical and Dental Insurance
• Vision Insurance
• Life/AD&D
• Retirement Plan
• Tuition Assistance Program
• Paid Time Off and Holidays
• Employee Referral Program

The physical…