Warehouse Coordinator

Job Category
:
Operations - Administrative

Requisition Number
: WAREH
004175

• Full-Time
• On-site

Position Title:
Warehouse Coordinator

Company Overview:

At Salas O'Brien, we're dedicated to engineering for impact. Our mission to make a difference is at the core of everything we do, from our projects to our team culture. We strive to embody values of inspiration, achievement, and connection, fostering collective ownership and a sustainable future.

Established in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on creating impact for our clients, team members, and the world. We know that today’s challenges bring tomorrow’s opportunities, and we’re here to design innovative, lasting solutions.

We specialize in creating environments where people connect, perform, and thrive. Our team consults on projects ranging from performing arts centers and universities to corporate campuses, cultural venues, and entertainment destinations. By integrating technology, acoustics, lighting and theatre systems, we help clients deliver experiences that inspire and engage.

Position Overview:

The Warehouse & Office Associate supports the daily operations of the Bristow office and warehouse. This hands‑on role is responsible for receiving, organizing, tracking, staging, and shipping equipment and materials in support of project teams and field operations.

The successful candidate is dependable, highly organized, detail‑oriented, and comfortable managing both warehouse and administrative responsibilities. This position requires effective communication, proficiency with basic office and inventory tools, and the ability to safely move and manage equipment and materials.

• Receive incoming equipment, materials, and deliveries; verify shipment accuracy, inspect for damage, and document discrepancies as needed.
• Maintain accurate inventory and asset records, including equipment locations, quantities, labeling, condition, and project status.
• Prepare, package, label, and coordinate outgoing shipments to project sites and other business locations.
• Stage equipment, tools, and materials for upcoming projects in coordination with project managers and field teams.
• Support equipment and tool check-in/check-out processes, ensuring items are properly identified, tracked, and returned.
• Maintain orderly warehouse, storage, staging, and loading areas to support efficient daily operations.
• Assist with organizing materials, supplies, and equipment to maintain clear access, accurate counts, and safe storage practices.
• Coordinate with shipping carriers, vendors, delivery personnel, and internal teams to support timely movement of equipment and materials.

• Open and close the office as scheduled, ensuring office and warehouse areas are secure, organized, and ready for daily operations.
• Use inventory, shipping, and office software to maintain records, prepare shipping documentation, and communicate status updates.
• Prepare or assist with shipping labels, packing slips, delivery documentation, and related records.
• Provide general administrative and office support as needed.
• Communicate clearly and professionally with project managers, field personnel, vendors, and delivery personnel.
• Maintain a clean, organized, and professional office environment.

• Follow established safety procedures when receiving, moving, storing, staging, and shipping equipment and materials.
• Identify and report damaged equipment, inventory discrepancies, safety concerns, or facility maintenance needs.
• Safely operate basic warehouse equipment, including pallet jacks, as applicable and authorized.

• Prior experience in…