Data Entry Clerk-Warden Job Warden Washington USA,Education / Teaching

Location: Warden

Description

Position is responsible for entering data and generating reports for the database program. Will work closely with program personnel in the collection and centralization of specified data information to include but not be limited to confidential family and child information. The ability to prepare correspondence, maintain inventory and a variety of general clerical duties.

Distinguishing Characteristics

Inspire Development Centers provides Early Childhood Education (ECE) and social services to more than 4000 children, in center based and home based setting, at more than 25 Child Development Centers (CDC) throughout the State of Washington. Inspire provides services under various federal and state funded programs with differing regulations and stipulations, which must be coordinated and adhered to, including, but not limited to:
Regional Head Start (RHS), Migrant Seasonal Head Start (MSHS), Early Childhood Education and Assistance Program (ECEAP) and Early Head Start (EHS). The agency is required to meet an annual quota of non-federal share (in-kind) funds. A large majority of children’s first language is Spanish.

Supervisory and Other Relationships

Data Entry Clerk reports to the Center Manager, and works closely with Center Staff, Parents and with and around children.

Examples of Essential Duties and Accountabilities

Collect, enter/input and dispose of client and center information in the Data Base.

Generate data information reports to appropriate personnel, as requested.

Maintain a functional filing system for project related activities, referrals, contracts, reports, family records, and in‑kind documentation.

Assist in answering telephones and route incoming call to appropriate personnel or take messages as necessary.

Assist center personnel in all areas of clerical support as necessary.

Assist in performing general office tasks and assist in classrooms as needed i.e., USDA, timesheets, and take meeting minutes.

Shows interest in furthering professional growth by attending staff meetings, workshops, seminars, and additional training.

Maintains confidentiality of program and client related information at all times.

Perform all other duties as assigned.

Minimum Qualifications

High School Diploma or General Educational Development (GED) certificate
English/Spanish bi‑lingual fluency
Excellent communication and interpersonal skills
Excellent problem‑solving and decision‑making skills
Understanding of the interrelationships between services and systems
Ability to learn new tasks quickly and efficiently
Ability to handle multiple tasks simultaneously and meet deadlines
Ability to gather data for reports
Strong customer service focus
Ability to work with culturally diverse population
Proficiency with personal computer, including Microsoft Office
Accurate data entry and recordkeeping skills

These skills and abilities are typically acquired through a combination of education, training, and experience which would include previous work experience (paid or volunteer) in an office setting. Training and experience will provide competence to perform the work of the position.

Preferred Qualifications

Ability to maintain effective working relationship with fellow employees, program recipients, school district personnel, and the general public.
Type 40‑50 words per minute.
Ability to perform administrative responsibilities.

Position Requirements

Must be at least 18 years of age
Valid Washington State driver’s license
Must pass initial and periodic criminal and background check
Must pass initial and periodic Department of Early Learning (DEL) background check
Must pass initial and periodic employee health clearance (present it within forty‑five (45) days of employment)
Current Food Handler card (obtain the training within thirty (30) days of employment)
Current First Aid / CPR cards (obtain the training within thirty (30) days of employment)
Subject to initial and periodic TB screen
HIV / AIDS training (obtain the training within thirty (30) days of employment)
Blood Borne Pathogen training (obtain the training within thirty (30) days of employment)
Subject to random drug screen
Must sign a Confidentiality Agreement
Must complete and…