Chief Deputy Treasurer - Accounting

Under limited supervision, performs supervisory and accounting/administrative work overseeing and coordinating the activities of assigned personnel. Reconciles bank statements and interest earnings. Assists the Treasurer manage the City’s cash flow and maintain banking relationships. Acts as liaison between the Treasurer’s Office and Finance Department. Work involves ensuring the integrity and accounting of all activities related to the receipt, deposit, investment, reconciliation and disbursement of funds.

Report to the Treasurer the results of these efforts as legally required. Work also includes verifying, researching and posting outgoing warrants/funds and incoming cash receipts. Employee must exercise considerable initiative in effective and efficient administration of departmental programs. Employee must also exercise tact and courtesy in contact with taxpayers, mortgage company representatives, and the general public. Reports to the City Treasurer.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

• Reconciles bank statements and interest earnings
• Assists the Treasurer manage the City’s cash flow and maintain banking relationships.
• Acts as liaison between the Treasurer’s Office and Finance Department.
• Prepare and initiate payroll tax payments; initiate payroll withholding benefit payments
• Manages the Accounting Division of the City Treasurer’s Office, currently composed of two other Deputy Treasurers for Accounting.
• Invests excess operating funds. Transfer funds via check or wire to various City accounts as necessary.
• Processes accounts payables for the City Treasurer’s Office.
• Oversees the processing of the City of Suffolk’s weekly accounts payable file.
• Prepares monthly report of sold animal licenses and annual report of kennel licenses.
• Processes monthly and annual files and updates with the State Compensation Board/COIN system.
• Prepares and submits annual State Budget request and workload measures to the Virginia State Compensation Board.
• Transfers funds to Suffolk Public Schools on a monthly basis.
• Ensures the City of Suffolk’s bank accounts are in Compliance with the Virginia Security for Public Deposits Act (SPDA) by verifying collateralization on a quarterly basis.
• Reconciles the general ledger each month for the City of Suffolk’s bank account.
• Process returned checks.
• Processes bank corrections as applicable; catalogs bank statements.
• Manages the Treasurer’s Office’s collection and transmittal to the Department of Taxation of Virginia State Income Taxes; reconciles state income tax payments received on a monthly basis with Virginia Department of Accounts; processes uncollectable State Income Tax accounts on an annual basis.
• Calculates interest paid on tax refunds, if applicable.
• Processes requisitions and purchase orders.
• Understands banking and accounting processes.
• Prepares and analyzes financial reports for the State, Treasurer and other departments.
• Develops methods/spreadsheets that will improve efficiency of financial processing and reporting.
• Updates and maintains office records retention program within State guidelines.
• Assists auditors and prepares year-end schedules for City and State audits.
• Appraises subordinates' performances; recommends hiring, transfer,…