Payroll Specialist

Payroll Specialist

Royal School District, 160 Administration Office, Royal City, Washington

Job : 5722481

Final date to receive applications: Posted until filled

Posted: May 18, 2026 7:00 AM (UTC)

Starting Date: Immediately

JOB TITLE: Payroll Specialist

CLASSIFICATION: Non-represented

LOCATION: District Office

REPORTS TO: Business Manager

FLSA STATUS: Non-Exempt

BARGAINING UNIT: Non-Represented/Confidential

This is a standard position description to be used for positions with similar duties, responsibilities, classification and compensation. Employees assigned to the position description may or may not perform all of the essential functions indicated in this position description.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Part I:

Position Summary:

The responsibilities of this position are to manage and coordinate the day‑to‑day operations of employee payroll to include analytical and technical work in connection with the timely and accurate execution in completing the payroll cycle. This position is responsible for processing payroll for certificated and classified personnel for multiple groups of employees and unions. Duties include familiarity with all aspects of payroll processing.

Requires close communication with the Human Resources and Business departments including the ability to assist employees with a high level of customer service.

The incumbent must demonstrate dedication to the district’s commitment of ensuring high levels of learning as it pertains to the Financial Services Department.

Part II:
Supervision and Controls over the Work. Serves under the direction and guidance of the district’s Business Manager. Is held responsible for results in terms of effectiveness in administering assigned areas of responsibility. Work of the payroll officer is guided by, and must be in compliance with federal and state law, policy direction of the School Board, compliance with state and local regulatory agencies, collective bargaining agreements and with direction of the Business Manager.

Under general supervision and operates on a daily basis with minimal instruction and considerable technical independence.

Part III: MAJOR

DUTIES AND RESPONSIBILITIES:

• Manages and coordinates monthly payroll processing for payroll accuracy and proper posting to the financial system.
• Schedules and initiates proper sequencing of payroll cycle.
• Communicates and works with district departments and employees to obtain and provide information, resolve discrepancies and correct any possible payroll issues and errors, follows up on unresolved items.
• Maintains current knowledge of and understanding of payroll functions such as FICA, federal withholding and district collective bargaining agreements and board policy.
• Coordinates with Human Resources on a variety of pay issues such as new hires, employee authorizations, terminations, and salary/assignment determination to ensure correct pay.
• Assumes supporting role in the proper and efficient operation of leave tracking.
• Answers employee inquiries, researches, resolves and/or refers questions.
• Maintains a high level of internal controls consistent with good accounting practices.
• Assists auditors and provides required/requested information in a timely manner.
• Administers retirement system reporting, and all required payroll tax quarterly reporting.
• Develops and processes timesheets in preparation for payroll.
• Generates, audits and analyzes a multitude of payroll reports and calculations to ensure payroll accuracy.
• Maintains and organizes district office records and archive.
• Performs other tasks and assumes other responsibilities as assigned.

Part IV: MINIMUM QUALIFICATIONS

• Minimum of three (3) years job‑related experience demonstrating ability to work independently, with minimum supervision, and function in a dynamic, fast paced, continually changing team environment with frequent interruptions.
• School District experience strongly preferred with additional emphasis on use of Skyward software.
• Experience with increasing…