Purchasing Agent

Position Summary

Under the direction of the Purchasing Manager, the Purchasing Agent is responsible for the procurement of a variety of goods and services on a complex and technical level consistent with STRC policies and procedures. This is a 100% On‑Site Position.

• Promote and support a culture of excellence at Spokane Tribe Resort & Casino by modeling STRC values, delivering exceptional guest service, and upholding the highest standards of professionalism and ethics.
• Provide exceptional guest service throughout all interactions.
• Ensure compliance with all applicable gaming regulations, internal controls, and departmental policies, including requirements of the Gaming Commission and applicable state and federal authorities.
• Review, approve, and process purchase requests for goods and services; issue purchase orders; and maintain vendor information and product pricing in the sanctioned materials management system, ensuring compliance with purchasing procedures, the vendor licensing process, and user requirements.
• Plan and carry out procurement activities to ensure prompt placement of orders for materials, supplies, equipment, and related items in the required quantity, when and where needed; select and maintain sources of supply using progressive purchasing techniques and methods.
• Research and prepare written bids and proposal requests (RFP and RFQ), negotiate prices, analyze bid responses, prepare supporting spreadsheets, comparisons, recommendations, and justifications, and assist in bid openings.
• Prepare procurement contracts and stocking agreements for review by the Purchasing Manager before execution, and execute all properly authorized purchase orders in a timely manner.
• Communicate and interact with vendors and departments regarding procurement procedures and order status; discuss defective or unacceptable goods or services with receiving, users, and vendors to determine root cause and take corrective action.
• Process claims with vendors for damaged materials, monitor invoices for accuracy, reconcile invoice price and quantity discrepancies with accounts payable, and obtain vendor credits as appropriate.
• Participate in monthly inventory counts, ensuring accurate tracking and strict adherence to established inventory management protocols; expedite shipping and deliveries and monitor usage, inconsistencies, price changes, and vendor backorders.
• Maintain records in accordance with established policies, procedures, and audit guidelines (items or services purchased, costs, delivery, quality or performance, and inventories); review system documents for accuracy and completeness; and evaluate, monitor, and document vendor performance, pricing, and quality.
• Monitor monthly dollar amounts spent with unlicensed vendors to prevent compact and compliance violations; prepare and distribute vendor reports to managers and administration under the direction of the Purchasing Manager; and maintain familiarity with UCC regulations as they pertain to the purchasing function.
• Demonstrate dependability and reliability by maintaining regular, punctual attendance and consistently fulfilling assigned shifts and responsibilities.
• Create, maintain, and facilitate a positive and safe work environment; promote healthy team member relations and report concerns to appropriate personnel.
• Perform other duties as assigned.
• Obtain and maintain a valid Gaming License.

• High school diploma or GED. A college degree or an equivalent combination of higher education with purchasing experience may be considered.
• Three (3) years of purchasing experience. Experience in a hospitality or casino environment is preferred.
• Working knowledge and experience with Agilysys SWS or a similar materials management system.
• Broad knowledge of all facets of gaming and related operational activities, preferred.
• Proficient knowledge and experience in accounting processes.
• Willing and available to work varied schedules, including nights, weekends, holidays, and special events.

• Advanced-level skills and knowledge in Microsoft Office Suite applications.
• Demonstrated proficiency with a 10-key calculator and computer keyboard.
• Excellent verbal and written communication skills.
• Ability to negotiate terms and reach outcomes that maximize STRC resources while gaining the support of all parties.
• Ability to organize and direct a project to completion and complete assigned tasks in stressful situations under deadlines.
• Communicate effectively with guests, team members, and external contacts. Read, write, and speak English fluently.
• High level of integrity, discretion, and commitment to confidentiality.
• Maintain a positive, professional, and productive demeanor.
• Move efficiently throughout the work area.