Executive Assistant to President- On Site

Frick’s Quality Meats is a fifth-generation, family-owned food manufacturer based in Washington, Missouri. We are looking for a highly trusted, organized, and proactive Executive Assistant who can help the President operate with clarity, focus, and follow-through while also providing meaningful support to the Operations Leader and coordinating travel for senior executives.

This role is designed for someone who enjoys being close to the business, understands the importance of confidentiality and judgment, and can bring structure to a fast-moving leadership environment. The right person will be practical, service-minded, detail-oriented, and comfortable working in a company culture built on ownership, relationships, accountability, and doing things the right way.

The Executive Assistant will serve primarily as a partner to the President, helping manage time, priorities, communication, meetings, follow-up, and preparation. This person will also support the Operations Leader with scheduling, meeting coordination, communication support, and follow-through on key operational priorities, while partnering with Marketing and leadership on event coordination, sourcing, logistics, and execution for important company meetings and customer-facing experiences.

• Manage and protect the President’s calendar with strong prioritization, discretion, and awareness of business needs.
• Prepare the President for meetings with agendas, background information, materials, reminders, and clearly organized next steps.
• Track commitments, requests, and follow-ups from meetings, emails, calls, and conversations so important items do not fall through the cracks.
• Help organize weekly priorities, leadership touchpoints, board-related preparation, customer/vendor meetings, and internal communication needs.
• Draft, proofread, organize, and send correspondence as needed while maintaining an appropriate level of professionalism and warmth.

• Assist the Operations Leader with calendar coordination, meeting scheduling, reminders, and communication organization.
• Support recurring operational meetings by helping with agendas, notes, action items, and follow-up tracking.
• Help coordinate information flow between operations and other leadership team members when needed.
• Provide logistical support for operational priorities, plant visits, leadership meetings, and special projects.

• Coordinate business travel for the President, Operations Leader, and other senior executives as needed.
• Book flights, lodging, transportation, meeting logistics, reservations, and related travel details with accuracy and cost awareness.
• Create clear travel itineraries and ensure executives have the information, confirmations, documents, and materials they need.
• Proactively troubleshoot travel changes, delays, cancellations, and last-minute adjustments.
• Track and organize travel-related expenses and documentation.

• Work in tandem with Marketing and leadership to plan, source, coordinate, and execute company events, customer visits, board meetings, leadership meetings, and other important gatherings.
• Coordinate meal planning, catering, product needs, room setup, materials, signage, gifts, reservations, and vendor communication for events such as board meeting meals, customer visits, executive meetings, and offsites.
• Help source vendors, venues, supplies, food, branded materials, and other event needs while balancing quality, budget, timing, and Frick’s hospitality standards.
• Partner with Marketing to ensure events feel organized, thoughtful, on-brand, and welcoming for customers, board members, vendors, employees, and guests.
• Own event checklists,…