Administrative Maestro: Scheduling & Office Support

Administrative assistants are indispensable for the success of any organization. Whether handling documents, managing schedules, answering phones and emails or interacting with clients, their support is invaluable. When paired with a well-written resume, writing a compelling administrative assistant cover letter can be the key to distinguishing yourself from other candidates.

Why a cover letter for an administrative assistant? Your cover letter will set you apart with a personalized introduction, allowing you to showcase your communication abilities, interpersonal skills and achievements right from the start. This guide to writing an impressive cover letter for an administrative assistant position will help you leave a lasting impression and stand out.

Marlton, NJ 08053

March 25, 2024

Nicole Washington, Store Manager
Kepple’s Carpet
8712 Rockwell Ave.
Marlton, NJ 08053

Dear Ms. Washington,

I am writing to express my strong interest in the administrative assistant position at Kepple’s Carpet, as advertised on your company’s website. With a keen eye for detail, exceptional organizational skills and a proven track record of streamlining administrative processes, I am confident I can contribute to your team’s success.

Having previously worked at Burlington Stores, I successfully streamlined the office’s administrative processes, resulting in a 20% increase in operational efficiency within the first three months. Through implementing efficient filing systems and optimizing document management protocols, I ensured easy retrieval of critical information, allowing for smoother workflows and faster decision-making.

I also managed scheduling and coordination for a team of 32 professionals, ensuring the timely completion of projects and improving overall team productivity by 25%. Through meticulous planning and prioritization, I minimized downtime and maximized the team’s output, ultimately exceeding performance targets set by the organization.

I am particularly drawn to Kepple’s Carpet due to its outstanding reputation for excellence and innovation in the carpet industry. Your commitment to providing top-tier products and exceptional customer service aligns with my values, and I am eager to contribute my skills and expertise to support your mission.

Thank you for considering my application. I look forward to further discussing how my experience and dedication can contribute to the continued success of your store. Please find my resume attached for your review.

Correctly formatting your cover letter means adhering to a business letter format and including all the details that go into a persuasive administrative assistant cover letter.

Show your enthusiasm for the new position and provide additional details about the skills, experience and qualifications that demonstrate your suitability for the role — beyond what’s on your resume.

When writing your administrative assistant cover letter, feature a balanced skill set, including:

• Soft skills like teamwork, time management and problem-solving.
• Hard skills like multiline phone management, scheduling and record-keeping.
• Technical skills like MS Office, Quick Books, Google Workspace.
• Remember to add relevant achievements with measurable results to highlight your capabilities.

Using a standard business letter format with 1 and ¼-inch margins on all sides, single spacing and left alignment will help you present a professional cover letter that includes only the most relevant information in your document.

Just like our sample cover letter for administrative assistants, your cover letter should include:

• A header with your name, city, state, ZIP code, telephone number and date.
• A greeting addressed to the hiring manager or department.
• Two to three body paragraphs with relevant skills, experience and achievements.
• A call to action with your interest for the job.
• A simple closing, such as “Best regards,” Sincerely” or “Respectfully.”