Philanthropic Program Assistant

Career Opportunities with Mat-Su Health Foundation

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Current job opportunities are posted here as they become available.

Mat-Su Health Foundation (MSHF) is the official business name of Valley Hospital Association, Inc., which shares ownership in Mat-Su Regional Medical Center. In this capacity, the foundation actively participates in the governance of Mat‑Su’s community hospital and protects the community’s interest in this important health care asset through board oversight. The MSHF also invests its assets into charitable works that improve the health and wellness of Alaskans living in the Matanuska‑Susitna Borough (Mat‑Su).

The Philanthropic Program Assistant provides primary administrative support to the philanthropic team and backup support for all administrative positions in the organization as necessary. Key responsibilities include scheduling, planning, and documenting a high volume of meetings and events, serving as a primary point of public contact, reaching across various constituencies, including grantees and other partners, handling official and confidential correspondence. This position provides support with procurement, financial and database processes as well as document preparation for board meetings.

This position is non‑exempt and reports to the Director of Philanthropy.

• Work on current initiatives and projects in partnership with the Chief Community Impact Officer, Director of Philanthropy, Senior Program Officers, Program Officers, Program Executive Assistant, and Program Associate.
• Assists the Director of Philanthropy, Senior Program Officers, and Program Executive Assistant with designing and populating presentations and other documents reflecting pitches and proposals received, awarded, declined, etc. for presentation to MSHF leadership and board of directors.

• Provide administrative support to the philanthropic team, including clerical and data entry, procurement, financial, and database processes.
• Assist the philanthropic team in planning and coordinating meetings, information sessions, convenings and events. Takes and distributes meeting notes as appropriate.
• Completes grant management tasks within CRM, as related to focus areas.
• Assists with creating and maintaining pitch and proposal status documents and disseminates to program and grants management staff.
• Performs maintenance and archiving of program staff SharePoint files within established file structure.
• Assists philanthropy team in monitoring, evaluating, and tracking grants through the entire process from initial inquiries to final reports and compliance.
• Maintains, updates, and disseminates philanthropic team budget status to team members.
• Arranges philanthropic team group travel, assists with per diem and reimbursements as requested.

• Helps to coordinate coverage with other administrative positions to ensure administrative support needs are met across the organization.
• Works closely with Grants Management.
• Maintain relationships with community nonprofits, grantees, and other key stakeholders.

• Support program alignment with the organizational commitment to promoting health inclusion.
• Advance personal and professional growth in cultural competency.
• Ability to travel locally approximately 15% of time.
• Undertake special projects and duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Proven and progressively responsible office management skills.
• Excellent written and oral communication skills, sensitive to confidentiality and diplomacy required in communicating with a broad and diverse audience.
• Demonstration of a positive attitude and approach while working cooperatively in a team‑oriented setting.
• Ability to learn quickly, stay flexible and highly organized in fast‑paced environment with competing demands while…