Communications Coordinator

Position Summary

The Communications Coordinator provides foundational administrative and coordination support to help the team operate efficiently. This entry-level role focuses on scheduling, preparing meeting materials, organizing documents, assisting with basic proofreading and formatting, coordinating internal systems, and gathering information from other departments. The ideal candidate is detail-oriented, organized, and eager to learn how a communications team functions while handling essential daily tasks that keep projects and workflows moving smoothly.

This is a full-time, non-exempt role. Candidates work onsite and will report Monday to Friday to the Mat-Su Health Foundation offices in Wasilla, AK.

• Schedule meetings, manage calendars, and coordinate appointments for the Communications team.
• Prepare meeting agendas, collect materials, and take detailed meeting notes.
• Maintain organized digital files, shared folders, and document archives.
• Support tracking of deadlines and deliverables using project management tools.
• Assist with department email inboxes by sorting, flagging, and forwarding messages.
• Help process invoices, receipts, and supply requests.

• Proofread documents for grammar, spelling, formatting inconsistencies, and clarity.
• Format newsletters, presentations, and internal announcements using established templates.
• Upload approved content to the intranet and other shared platforms.
• Collect and synthesize online performance and media metrics for reporting.
• Coordinate all branded merchandise inventory and ordering
• Serve as the primary point of contact for our internal merchandise platform
• Coordinate online membership portal and member-facing communications
• Coordinate our sponsorship program, ensuring all entitlements, perks, attendance, tabling, and other benefits are realized across staff, board, and key stakeholders.

• Collect updates, photos, or basic content components from other departments.
• Organize and compile materials needed for presentations, reports, or internal updates.
  
  Maintain accurate lists, contact information, and distribution lists.

• Update project trackers or content calendars with provided information.
• Assist with follow-ups on pending items or missing materials.
• Support organizing documents and folders for campaigns or initiatives.

• Maintain inventory of supplies, printed materials, or promotional items.
• Prepare labels, mail items, or assist with small shipping tasks.
• Help onboard new team members by preparing welcome materials and calendars

Other duties as assigned.

High school diploma or equivalent.

1–2 years of administrative, office, customer service, or coordinator experience.

Strong attention to detail and organizational skills.

Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Teams).

Experience working in an office, professional, or team-focused environment.

Familiarity with Asana, Canva, Constant Contact, and other communications tools.

Interest in learning more about communications, content, or project coordination.

Strong written and verbal communication skills.

Ability to manage multiple small tasks and deadlines.

Basic understanding of professional email and document etiquette.

Willingness to learn new tools and processes.

Ability to work well with team members and maintain a positive, service-focused approach.

Employee will be working in a typical office environment with offices, moderate temperature, and equipment noise.

Employee will be spending considerable time at a desk using a computer terminal and using a personal vehicle to travel to various locations in the community.

Mat-Su Health Foundation is an equal opportunity employer.