Material Handler

Description

The Material Handler is responsible for receiving, inspecting, staging, organizing, expediting, and maintaining physical inventories for all materials. The incumbent directly supports and assists the crew at different locations regarding the different facets of all materials handling. The incumbent directly supports and assists the Material Coordinator & Procurement Technician on all facets of materials handling.

5 days per week, 8 hours per day

Anchorage, Alaska

• Medical Insurance (Individual and Family)
• Dental Insurance
• Vision Insurance
• 401k with Company Match
• Accidental Death and Dismemberment (Voluntary)
• Life Insurance
• Employee Assistance Program

• Manage e‑invoicing: Receive, validate, and process vendor invoices against POs/receipts; resolve price/qty mismatches and tax/freight discrepancies. Assisting the Delta AP team with the correct coding and allocation of invoices between the many concurrent Delta projects that may be utilizing the same vendor in similar ways.
• Three‑way match: Reconcile PO, receipt, and invoice data; route exceptions for approval and maintain complete audit trails.
• Workflow routing: Monitor approval status, elevate aging invoices, and ensure payment readiness within agreed terms.
• Documentation control: Maintain organized digital records (POs, quotes, packing lists, MSDS, CoCs) in the shared file system.
• Reporting: Prepare weekly AP/receiving exception reports and month‑end accrual inputs.

• Lifecycle visibility: Update line‑item ETAs, Required‑on‑Site (ROS) dates, and milestone status in the procurement/status tracker.
• Vendor coordination: Perform scheduled check‑ins to confirm ship dates; log notes, risks, and recovery actions.
• Issue resolution: Help drive OS&D (Overage/Shortage/Damage) claims, returns, and replacements; coordinate with suppliers and carriers.
• Change control: Track PO revisions and ensure stakeholders are notified of scope/date changes.

• Receiving: Perform accurate receiving (including extended/partial receipts), verify documentation, and tag/label materials per standards.
• Storage & preservation: Store to spec (including environmental and safety requirements), maintain bin locations, and execute cycle counts.
• Staging & kitting: Build work packs, bag & tag materials to drawings/FIWPs/MTOs, and stage for safe, timely issuance.
• Compliance & housekeeping: Keep the warehouse organized, safe, and audit‑ready; maintain equipment inspection logs.
• Dispatch & logistics: Coordinate will‑calls, pickups, and shipments; assist Logistics coordinator and material coordinators with BOLs/pack lists and work with carriers for freight.

• SOPs & checklists:
  Use and refine receiving, extended receiving, and PO creation checklists; capture lessons learned.
• Data quality:
  Identify systemic data issues and partner with Buyers/Project Controls to improve templates and required fields.

• Experience: 2–4 years in materials management, warehousing, procurement support, or AP/e‑invoicing (construction, industrial, or energy preferred).
• Systems: Proficiency with a procurement/AP system (e.g., Coupa, Oracle, SAP/Ariba), barcode/scanning tools, and Excel/Sheets.
• Warehousing skills: Receiving, inventory control, cycle counting, kitting, and safe material handling.
• Documentation: Strong grasp of PO terms, packing lists, CoCs, MSDS, MTRs, and freight documents (BOLs).
• Communication: Clear written/verbal skills for vendor follow‑up and exception escalation.
• Physical: Ability to lift up to 50 lbs, operate pallet jacks/forklifts (or willingness to certify), and work in warehouse conditions.
• Current and valid driver’s license, with clean driving record required.

• Prior experience with electronic invoicing and three‑way match workflows.
• Familiarity with ROS‑driven expediting, PSR/status reporting, and line‑item ETA management.
• Knowledge of OS&D processes, returns, and claim documentation.
• Experience with shared cloud file systems (e.g., Egnyte, SharePoint)…