Deposition Events Operations Associate

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world-class platform to help professionals scale.

About the Role

As a Deposition Events Operations Associate, you’ll play a critical role in ensuring the seamless execution of live Digital legal proceedings. You’ll manage time-sensitive logistics, troubleshoot in real time, and oversee critical operational details across the event lifecycle. This role is ideal for someone who thrives in fast-paced, high-pressure environments, enjoys complex logistical challenges, and has a sharp eye for detail.

This role will be covering our Hawaii/Alaska/Pacific Time hours of operation. Working hours would be from 12 noon - 9pm PT

• Event Logistics: Coordinate with interpreters and reporters to ensure full coverage of upcoming and last-minute events.
• Event Operations: Create and maintain processes and documentation, and work cross-functionally to improve the products and policy that impact live event quality.
• Live Event Monitoring
  :
  Monitor high-risk proceedings in real time, support Digital Reporters during live issues, and escalate or debrief as needed.
• Post-Event Quality Assurance
  :
  Review event recordings and data for accuracy, compliance, and performance. Handle trimming, red actions, and speaker corrections to ensure high-quality transcripts.
• Vendor Payments: Verify and process event vendor invoices to ensure timely and accurate payment.

• 2+ years in client or technical support in a fast-paced environment
• Detail-oriented and highly organized, with strong time management skills
• Comfortable multitasking and prioritizing in a fast-paced, high-volume environment
• Excellent communicator with a calm, professional demeanor—even under pressure, legal tech, live-event coordination, and back-office operations experience is a plus
• Front, Open Phone, and Zoom experience is a plus

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance. We believe in the importance of pay equity - the range listed is just one component of Filevine’s total compensation package for employees.

This position is also eligible for a paid time off policy, as well as a comprehensive benefits package.

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive

- Medical, Dental, & Vision Insurance (for full-time employees)

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Opportunity to learn from a dedicated leadership team

- Centrally located open office building in Sugar House (onsite employees)

- Top-of-the-line company swag

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