Payroll Administrator

Workplace Type:
Primarily remote, with occasional on-site presence as needed

Reports To:

Director of Finance

The Payroll Administrator is responsible for the accurate and timely processing of payroll for a workforce that includes full-time salaried employees and a high volume of part-time, hourly, and seasonal employees across multiple sites, pay rates, and funding sources.

This is a hands‑on, detail‑oriented position for an experienced payroll professional who can work independently, consistently meet deadlines, and handle confidential employee information with discretion.

This is not an entry‑level or training position. The successful candidate must have previous end‑to‑end payroll processing experience and demonstrated proficiency with ADP Workforce Now and payroll integration file uploads into Quick Books Online.

• Process biweekly payroll in ADP, including timekeeping review, payroll funding, and post‑payroll reporting.
• Review and reconcile employee timecards.
• Follow up with supervisors regarding missing punches, unapproved time, and scheduling discrepancies before payroll deadlines.
• Administer pay changes, new hires, terminations, final pay, retroactive adjustments, and off‑cycle payments in accordance with applicable wage and hour laws.
• Maintain accurate employee records in ADP, including tax with holdings, direct deposit information, wage garnishments, and deduction elections.
• Track and apply paid leave accruals and usage in accordance with organizational policies and applicable state requirements.

• Ensure payroll practices comply with federal and state wage and hour regulations, including overtime, minimum wage, minor labor requirements, and record‑keeping obligations.
• Coordinate quarterly and annual filings, W‑2 production, and ACA reporting through ADP.
• Support workers’ compensation audits, retirement plan census and testing activities, and annual financial audits by preparing requested payroll schedules and documentation.
• Reconcile payroll activity to the general ledger.
• Support the allocation of labor costs across programs, locations, and grant‑funded budgets.

• Maintain complete, organized, and confidential payroll records in accordance with applicable retention requirements.
• Respond to employee payroll questions promptly and professionally.
• Complete employment and wage verifications.
• Prepare responses to unemployment claims.
• Partner with leadership on payroll‑related onboarding and offboarding activities, including I‑9 completion and new hire reporting.
• Identify and recommend process improvements that reduce errors, manual work, and payroll cycle time.

• Minimum of three years of hands‑on payroll processing experience, including full‑cycle responsibility for a multi‑employee payroll.
• Demonstrated proficiency with ADP. Candidates should be prepared to discuss the specific ADP modules and workflows they have used.
• Working knowledge of federal and Connecticut payroll tax, wage and hour, and leave regulations.
• Strong Excel skills, including the ability to create and reconcile payroll reports.
• Proven ability to maintain accuracy while working under recurring, non‑negotiable deadlines.
• Ability to handle confidential compensation and personnel information with absolute discretion.
• Ability to work independently in a remote environment with minimal supervision.
• Availability and responsiveness during core business hours on payroll processing days.
• Ability to successfully complete a comprehensive background screening, including criminal history and applicable registry checks.

• Payroll experience in a nonprofit environment,…