Controller, Finance & Banking, Accounting Manager

Overview

The Controller is responsible for assisting the VP of Finance & Administration with all financial and administrative management of Wellmore, Inc. They provide support and guidance to the finance staff and is responsible for ensuring the timely and accurate completion of all agency's financial functions including but not limited to accounts payable, accounts receivable, general ledger maintenance, miscellaneous billing, reporting, cash flow management, investments, audits, banking, insurance and state and federal compliance.

Supervised by: VP of Finance & Administration (or designee)

Supervises:
Senior Accountant, Financial Analyst, Billing Supervisor, Payables Specialist

• Assist with the completion of timely and accurate financial reporting and analysis to the CFO, CEO and Board of Directors, funding sources, and external entities as requested or required.
• Assist with agency wide annual budget, program budgets and all mid year budget modifications.
• Assist with managing all of the financial aspects relating to all Wellmore subcontracts with other providers including payment tracking and reconciliation.
• Prepare and participate with yearend audit conducted by external auditors.
• Prepare monthly, quarterly and/or annual billing/reporting for any necessary grant awards.
• Review and reconcile fundraising accounts to ensure accurate posting and usage of funds consistent with Fund Raising Department records.
• Provide supervision to Senior Accountant, Billing Supervisor, Financial Analyst and Payable Specialist to ensure timely, accurate work is completed in corresponding areas of administrative functions.
• Oversee entire payroll process ensuring timeliness and verifying accuracy through biweekly summary report reviews and monthly budget comparison reviews.
• Oversee Accounts Payable function to ensure payments to vendors are timely and accurate and are allocated or charged to the appropriate program(s) and are consistent with unit cost standards.
• Review general ledger balances on monthly basis to verify accuracy of expense and monthly journal entry postings.
• Assist and oversee Accountants with accounting month end closing procedures to ensure timeliness and accuracy.
• Work closely with Billing Supervisor to ensure maximization of third-party collections.
• Verify timely compliance with all insurance company and/or Medicaid requirements in order to ensure payment for services rendered.
• Aid in collaboration between billing department and clinicians to ensure that all necessary documentation is obtained to ensure payment for services rendered.
• Work with clinicians and administrative staff to ensure all insurance billing related issues are rectified as quickly as possible.
• Perform periodic review to ensure that all department billing is processed accurately and in accordance with all state, federal and insurance company guidelines.
• Work collaboratively as a member of a team with other professionals and concerned parties and to actively participate in training and staff meetings.
• Actively participate in supervision with direct reports and VP of Finance & Administration
• Other duties as assigned by supervisor or senior management.

• Able to maintain the utmost confidentiality of both agency and client matters.
• Maintain a level of adequate productivity as determined by your supervisor.
• Be capable of working as part of a team.
• Have demonstrated knowledge of Generally Accepted Accounting Principles (GAAP), be able to interpret balance sheets and profit/loss reports, grant award management and write and implement financial management.
• Must have working knowledge of computers including accounting software packages and worksheet applications. Blackbaud Financial Edge or similar, a plus.
• Have experience with billing software and medical office procedures.
• Be able to effectively communicate with the insurance carriers, families, and professionals (in writing and verbally).
• Proficiency with Microsoft Office applications and payroll systems; ADP preferred
• Ability to maintain a flexible work schedule.

Bachelors or master’s degree in accounting or related major. Minimum of five years’ accounting experience; preferably in a not-for-profit or healthcare background with state and federal grant accounting experience, including supervisory experience.

CPA (Preferred but not required)