Advancement Communications Coordinator

Westminster School, one of the leading small independent boarding schools in the country, is a diverse, co-educational high school, a close-knit community of approximately 190 employees and 430 students (75 percent boarding, 25 percent day students) set on a 200-acre campus in Simsbury, Connecticut. Since its founding in 1888, Westminster School has been committed to the core values of community, character, balance, and involvement.

Our motto – virtute et numine – by grit and grace – defines and distinguishes the Westminster experience, our community, and our alumni.

The Advancement Communications Coordinator is responsible for creating and executing strategic communications to support the school’s fundraising, engagement, and donor stewardship efforts. This individual develops compelling multi-channel content that highlights the impact of philanthropy and builds meaningful connections with donors, alumni, and the broader school community. The Coordinator will work closely with the Advancement team to ensure all communications align with Westminster’s mission and values while leveraging digital tools to maximize outreach and engagement.

This is a 12-month, full-time position requiring flexibility to work evenings or weekends as needed for Advancement events.

Strategic Communications Development

• Develop and execute an integrated communications strategy that supports the school’s fundraising and constituent engagement goals.
• Craft engaging content for a variety of platforms, including emails, newsletters, social media, print publications, and the school’s website.
• Collaborate with the Advancement team to create targeted messaging for annual giving campaigns, events, and special initiatives.

Content Creation and Storytelling

• Highlight impactful donor stories, alumni achievements, and student successes to foster a culture of philanthropy.
• Drive content creation and management for the Annual Report and related materials.
• Write, edit and proofread gift proposals and case statements in consultation with major gift officers.
• Work closely with the Director of Annual Giving to write, edit and proofread annual appeals.
• Work closely with the Director of Legacy and Leadership Giving to write, edit and proofread postcards, newsletters, donor profiles, and other related planned giving materials.
• Work closely with the Marketing and Communications office to develop website news stories, write articles, and edit class notes and obituaries for the Bulletin.
• Edit and proofread materials drafted by colleagues in Advancement, including solicitation letters, event invitations, and stewardship communications.
• Manage photography and video production to support communications projects.

Digital Communications and Social Media

• Oversee the Advancement Office’s digital presence, including alumni and donor pages on the school’s website.
• Work closely with the Marketing and Communications office to create and schedule content for social media platforms to engage alumni and donors.
• Leverage platforms like Thank View and digital giving tools to enhance donor communications.

Event Promotion and Marketing

• Work closely with the Marketing and Communications office to develop marketing materials and communication plans for Advancement events, such as reunions, giving days, and donor appreciation events.
• Collaborate with internal stakeholders to ensure consistency in branding and messaging across all communications.

Data Analysis and Reporting

• Track and analyze the performance of email campaigns, social media engagement, and other communications efforts.
• Use data insights to refine strategies and improve outreach effectiveness.
• Maintain and update the Advancement Office’s communications calendar to ensure timely delivery of content.

• Bachelor’s degree in Communications, Marketing, or related field required.
• 3–5 years of experience, ideally in both communications or marketing and advancement, preferably in an independent school or higher education setting.
• Exceptional writing and editing skills, with an ability to adapt tone and style for different audiences.
• Tacit knowledge of advancement work.
• Proficiency in using donor…