Financial Administrator

Financial Administrator I

The Financial Administrator I provides day-to-day financial and accounting support for Vermont Correctional Industries (VCI) and Risk Intervention Services (RIS) within the Department of Corrections' Central Business Office. The ideal candidate brings hands-on experience in accounts payable, accounts receivable, and payroll, thrives in a fast-paced and highly detailed, team-oriented environment, and is committed to accuracy, timeliness, and excellent customer service for internal partners and vendors.

Key Responsibilities:

• AP/AR:
  Process vendor invoices/credits/payments; reconcile statements; issue customer invoices; manage aging and collections; maintain compliant vendor/customer records.
• Payroll:
  Review/validate time entry for incarcerated individuals, process payroll, adjustments, and coordinate with the Program Coordinator to resolve issues and ensure timely, accurate pay.
• General Ledger:
  Prepare/post journal entries; perform account reconciliations and variance analysis; maintain audit-ready documentation.
• Systems & Reporting:
  Use Quick Books; process/verify contract payments in VT Buys RIS (Risk Intervention Services); process BGS (Building and General Services) and ADS (Agency of Digital Services) payments; handle TSFs and ONLs; ensure data integrity and produce routine/ad hoc reports. Assist with assets and year-end inventory reporting.
• Contracts/Procurement:
  Review contract terms, match invoices/receipts, verify approvals, and coordinate deliverable validation with program staff.
• Compliance & Service:
  Adhere to State financial policies and internal controls; support audits with organized documentation; provide responsive support to staff, vendors, and partners.

Join a collaborative, high-performing finance team that supports meaningful programs at VCI and CHSVT, with opportunities for learning, cross-training, and career growth.

This position, Financial Administrator I (Job

Requisition #55440), is open to all State employees and external applicants. If you would like more information about this position, please contact Denise.

F.Montgomery. Resumes will not be accepted via e-mail. You must apply online to be considered.

Minimum Qualifications:

• High School diploma or equivalent AND three (3) years or more of accounting experience maintaining, reviewing and analyzing financial data and records.
• OR Associate's degree in accounting, business/office administration AND two (2) years or more of accounting experience maintaining, reviewing and analyzing financial data and records.
• OR Bachelor's degree in accounting, business/office administration.
• OR One (1) year or more of experience as a Financial Specialist III with the State of Vermont.

Total Compensation:

• 80% State paid medical premium
• Dental Plan at no cost for employees and their families
• Flexible Spending healthcare and childcare reimbursement accounts
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
• Low cost group life insurance
• Tuition Reimbursement
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Equal Opportunity

Employer:

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status.

The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.