Administrative Services Coordinator - Temporary

Overview

CDD is hiring an Administrative Services Coordinator I to support our Children's Integrated Services (CIS) team. The person in this position will provide administrative support for CIS's Special Accommodations Grant (SAG) program, a grant that funds specialized care and services for children in Vermont child‑care programs.

• Review SAG‑related reports for quality and completion
• Communicate with key program partners to ensure that SAG agreements are accurate, up‑to‑date, and complete
• Prepare SAG applications for review and processing
• Track SAG agreements’ progress toward completion
• Review, process, and track SAG invoices
• Provide logistical support to SAG applicants
• Communicate critical information to program partners as needed
• Communicate effectively about the SAG program within CIS and across CDD
• Perform data entry related to the SAG program
• Help monitor specialized service providers’ professional development efforts

• Effective communicator and collaborator
• Proficient in Microsoft Office Suite, including Excel
• Ability to work at least one day per week at the Waterbury State Office Complex (WSOC)
• Experience working with grant programs or related service‑provision programs

Minimum Qualifications:

• High school diploma or equivalent plus two (2) years or more of administrative support experience
• OR one year of full‑time college coursework in accounting, business, public administration, office administration, or a closely related field plus one (1) year of administrative support experience
• OR two years of full‑time college coursework or an associate’s degree in an adjacent field
• OR one (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont

Note:

Only administrative work experience is qualifying. Administrative support includes functions that keep the organization running or provide resources for programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements:

• Experience with the VISION system (Vermont People Soft financial management system) may be required for some positions

The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status.

The State’s employment decisions are merit‑based. Retaliatory adverse employment actions by the State are forbidden.

Contact: keith.williams

Final date to receive applications: 07/12/2026