Regional Administrative Assistant

R Regional Administrative Assistant (Open)

Location:

Waterford, CT (Regional Office) - Cust. installations

We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovative.

The Regional Assistant is responsible for a wide range of administrative functions to directly support the business leadership team. This includes the handling of confidential company and employee information involving a variety of situations requiring discretion, tact, and adherence to company policies to accomplish goals and support the needs of the region.

Airgas is hiring for a Regional Administrative Assistant in Waterford, CT!

• Pay: $25 to $30 per hour based on experience
• Comprehensive Family Benefits:
  Medical, Dental, Vision, Life, AD&D, and Disability Insurance
• Support for Parents: up to 14-week paid child birth benefits to support growing families
• Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time
• Early Access:
  Benefits start after just 30 days of employment

Alessandra - aless /

• Acts as a key internal and external administrative contact for the region
• Serves as a primary point of contact and liaison with Corporate on a range of specified administrative issues as required
• Works under general supervision to address the daily needs of the business leadership team
• Event Planning:
  Coordinates event planning initiatives for the region, assisting with the organization of corporate gatherings, meetings, and regional events from start to finish
• Special Projects:
  Supports the business leadership team in the execution of special projects, tracking issues, and ensuring deadlines are met
• Meeting Preparation & Content Creation:
  Plans meetings, develops agendas, and creates meeting content, slide decks, and presentation materials for regional leadership
• Makes appointments, drafts, prepares, and distributes correspondence that may include internal communications, letters, contracts, and other related highly sensitive and confidential materials
• Coordinates and plans travel logistics, anticipating and securing travel arrangements and providing administrative expense management support such as processing expense reports as needed
• Maintains and organizes complex professional calendars to include travel, appointments, meetings, etc.
• Assists with daily mailroom operations and processes, ensuring efficient distribution and coordination of mailroom functions
• Tracks and manages business supply inventory for the regional office, placing orders as needed
• Other administrative duties and projects as assigned

• High School Diploma or GED
• Demonstrated experience assisting with event planning, creating presentation materials, and coordinating projects for leadership teams
• Customer‑focused behavior with positive relationships and understanding of customer needs, both internal and external
• Interpersonal skills with the ability to deal with difficult situations diplomatically and professionally
• Strong organizational and problem‑solving skills
• Detail‑oriented
• Excellent oral and written communication and interpersonal skills
• Ability to adjust communication method based on customer situation
• Clear and effective speaking manner for explaining information to customers and employees
• Positive approach and willingness to learn, coupled with the ability to work in a team environment
• Ability to work effectively under pressure to meet deadlines
• Proficient working knowledge of Google Suite applications and Microsoft Office (Word, Excel, PowerPoint)

• Associate's degree or higher preferred
• Prior administrative and/or office support experience desired; previous experience working with highly confidential and sensitive information preferred

• May be required to remain stationary for extended periods of time
• May occasionally be required to traverse through office locations
• Will frequently be required to actively listen and…