Administrative Assistant

ABOUT US

At Waterford Hotel Group we pride ourselves on cultivating a workplace that feels like home and brings out the best in you, each and every day. We will celebrate your successes, appreciate your strengths, and offer an environment where each of us can truly be ourselves. We provide competitive compensation and benefits, a tight-knit and supportive work environment, plus numerous opportunities for professional development and advancement.

Come for a JOB, stay for a CAREER.

Do you thrive on organization, enjoy keeping projects moving, and take pride in supporting a fast‑paced team? Waterford Hotel Group is seeking an Engineering Administrative Assistant to support our Engineering & Technical Services department. This role is ideal for someone who enjoys coordinating multiple priorities, working with vendors, maintaining detailed records, and serving as the administrative hub for a busy engineering team.

• Coordinate and track engineering work orders and maintenance requests.
• Process invoices, purchase orders, and vendor documentation.
• Maintain preventive maintenance schedules and departmental records.
• Track inventory, engineering supplies, and equipment purchases.
• Prepare reports, spreadsheets, presentations, and departmental correspondence.
• Organize budgets, energy usage reports, safety documentation, and compliance records.
• Coordinate with hotels, vendors, and internal departments to ensure projects and repairs stay on schedule.
• Provide administrative support to the Director of Engineering and Technical Services.

• Previous administrative or office support experience required.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to prioritize multiple projects while meeting deadlines.
• Experience working with purchasing, invoices, maintenance systems, or facilities management is a plus.
• Hospitality, engineering, construction, or property management experience is preferred but not required.
• Must be able to pass a background check.

We value the health and wellness of you and your family. Full‑time associates can enroll in medical, dental and vision coverage and part‑time associates averaging 17.5 hours a week can enroll in dental and vision coverage. Everyone's needs are different and there is something for everyone with numerous supplemental insurance options to choose from.

Full‑time associates receive paid time off within the first 90 days of employment. We also offer paid holidays for eligible associates. If you stick with us for five years or more, enjoy paid days off for your birthday and employment anniversary date.

• On Demand Pay – get your pay when you need it 24/7.
• Pet Insurance – we cover the whole family, and all associates are eligible for discounted pet insurance.
• 401(k) Plan – start planning for your future now.
• Hotel Discounts – it’s one of the biggest industry perks.
• Shoes for Crew – all associates are eligible for a shoe subsidy through Shoes for Crew.

EOE/M/F/D/V