Office Administrator ​/ Bookkeeper

• Provide organizational support to owners and managers
• Payroll / manage employee time tracking program
• Create estimates and invoices in Quick Books
• Create and populate reports
• Participate in administrative meetings with owners and managers
• Complete clerical and task-based jobs, produce copies, process mail, etc.
• File paperwork, maintain and organize both hardcopy and digital files properly
• Manage / update company website and social networking periodically
• Manage company emails and process accordingly
• Manage / update subcontractor COI’s and W-9’s
• Prep new employee packets as needed
• Draft documents as needed
• Apply for online building permits
• Complete quarterly tax reports and filings
• Complete annual tax reports and W-2 / W-3, 1099 / 1096 filings

• Must have high school diploma or higher
• Must have a valid driver’s license and a reliable vehicle
• Preferred Experience with Quick Books
• Preferred associate’s degree in accounting, or certificate in bookkeeping or related field
• Preferred Experience in bookkeeping, clerical, office administration, finance, or accounting
• Competent typing and data entry abilities
• Competent in basic math (can pass a short, basic math /accounting test with practical application)
• Competent in reading financial reports and reporting financial data (can give accurate job profitability numbers, A/P & A/R aging reports, and recognize errors)
• Must be organized and tidy
• Must pay attention to detail
• Must uphold company and customer confidentiality
• Must be able to lift 20 lbs. (box of copy paper)
• 90 Day Review for all new hires

We’re looking for a long-term fit. We need a positive team player with common sense who takes initiative but can also follow procedures. Dress is casual.