Construction Administrator

Position Title: Construction Administrator

Location: Watertown, CT

Salary Range: $60,000–$75,000

Founded and incorporated in 1959, D.C.C.I. is a family owned and operated construction firm specializing in the construction of roads, bridges, water and sewer mains, concrete work, dam modifications and repairs, and retaining walls.

The Construction Administrator provides essential administrative and operational support to ensure the smooth execution of construction projects. This role involves coordinating documentation, maintaining compliance records, supporting field operations, and facilitating communication between project managers, subcontractors, and office staff.

• Answer phones, file documents, organize office operations, and order supplies/meals for meetings.
• Support general office organization and assist with day-to-day administrative tasks.
• Obtain, organize, and maintain subcontractor Certificates of Insurance (COI).
• Print and manage subcontractor lists for each project; upload documents to Computer Ease and project folders.
• Prepare and organize binders for audits.
• Track and update employee motor vehicle reports (Samba Safety).
• Maintain employee training spreadsheets, including certification expiration notifications.
• Collect and organize OSHA 10 cards and other certifications for payroll processing.
• Track employee medical cards and CDL expiration dates using Outlook Calendar or similar software.
• Notify relevant staff of random testing lists and update related spreadsheets.
• Manage add/delete lists for pre-employment and random testing.
• Maintain spreadsheets for field office locations and rentals.
• Coordinate with project managers for field office needs (utilities, supplies, portable toilets).
• Assist with fuel tax returns and maintain records for previous periods.
• Prepare police reports, copy paid invoices/checks, and maintain cleared check lists.
• Verify payments to subcontractors and send verification letters.
• Collaborate with payroll and accounting staff to enter cost plus work and double-check labor rates and equipment lists.

• Prior experience in construction administration, office management, or related field preferred.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite (Excel, Outlook) and document management systems.
• Ability to communicate effectively with staff, subcontractors, and auditors.
• Attention to detail and commitment to maintaining accurate records.
• Familiarity with compliance requirements (OSHA, CDL, insurance) is a plus.