Administrative Assistant Job Watertown area,Connecticut USA,Administrative/Clerical

Administrative Assistant
- Pay Rate:
$22-25 per hour

Growing company in the Waterbury area look for an administrative assistant to support their growth needs and Sales & Leadership team.

This position is the first point of contact for the company and provides a range of administrative and support services for the Senior Leadership team. In addition, this person will provide support to organizational staff and sales team efforts for various administrative functions

Ensures building safety and security by monitoring logbook / issuing visitor passes.
Oversee and vet emails coming in.
Monitor, screen, respond to and distribute incoming communications.
Maintains telecommunication system by following manufacturer's instructions for house phone, console operation and voicemail system
Directs callers and visitors to the appropriate points by respectively greeting and announcing visitors along with screening phone calls.
Administrative Support and Services
- Coordinates weekly calendar of office/lab personnel.
- Liaise with internal staff at all levels.
- Assist with mailing/shipping for staff members.
- Reviews, scans and files batch sheets from Production Lab as needed.
- Support staff on letter writing and customer notifications.
- Backup customer service, shipping logistics, and packaging sample orders when volumes or absences warrant (as needed)
- May perform other administrative support tasks (as needed)
Sales and Marketing Team Support
- Handle trade show signup and related tradeshow logistics, including shipping show booths, literature, and samples globally with high-quality and efficiency.
- Provide support with entering sample requests, maintain synergy with certain data input, and update price changes as time allows.
Leadership Support
- Arrange and co-ordinate meetings and events, including food.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Proactively connect and support management team needs as needed.
- The position supports and is accountable for the Quality and Food Safety policies in place by the company.

Knowledge/

Skills:

Proficiency in MS Office (Excel, Work, Outlook) and other various computer systems (ie, Macola, Synergy ERP)
Knowledge of standard office administrative practices and procedures
Must be results oriented professional with excellent verbal/written communication skills using diplomacy and discretion as well as the ability to communicate effectively
Ability to multi-task, work independently and/or within a team, pays attention to detail and meet deadlines
Diligent follow up, organizational and planning skills
Judgment and decision
Dependable team player, collaborative with positive attitude and professional demeanor
Passionate, energetic and results oriented personality
Professional demeanor
Character and Integrity

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