Front Desk Receptionist

Overview

An investment firm in Boston has an opening for a Front Desk Receptionist. This role will serve as the face and voice of the company, work with a team to provide administrative support to high-level professionals in various departments, and ensure the office runs smoothly. This is an excellent opportunity for an individual looking to join a successful and established organization.

• Serve as a receptionist including answering phones, greeting visitors, and managing conference rooms
• Responsible for guest access and maintaining best practices to ensure security of the office
• Responsible for sending mail/packages and sorting/distributing mail to employees
• Order daily lunches for office and/or meetings while partnering with external catering vendor
• Weekly ordering of snacks, coffee, and office supplies
• Upkeep and maintenance of the kitchen and copy room areas which includes ordering food and supplies, assisting with set up and break down of daily lunch, and general organization
• Provide support for a multitude of projects using Microsoft Outlook and various internal databases
• Support whole office administrative needs such as compiling monthly conference room reports, gift ordering, and providing specific departmental support
• Provide administrative support to Senior Managers in various departments
• Ad hoc administrative support to the organization

• 1-3 years of relevant reception experience preferred
• Administrative experience in a corporate environment ideal
• Enthusiastic team player with a positive demeanor and exceptional client service orientation
• Organized, detail-oriented, and able to manage and prioritize multiple tasks
• Reliable and punctual with a pleasant telephone manner and professional presence and demeanor
• Willing to roll up sleeves and complete any task no matter how small
• Proven track record of excellent discretion and ability to handle confidential professional and personal information
• Approachable and friendly attitude
• Ability to interact effectively with a wide array of employees, clients, and visitors
• MS (Outlook, Word, and Excel) proficiency is required. Experience with calendar management ideal
• Excellent and clear communication skills, both written and oral

• $50-65k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.