Contract Administrator Job Watertown area,Massachusetts USA,Business

Manage the day-to-day contract lifecycle - intake, drafting support, routing, redlines, execution, and filing - for a range of agreement types (e.g., MSAs, SOWs, CDAs/NDAs, amendments).
Track contracts through the review and approval process, keeping stakeholders informed of status and flagging bottlenecks or approaching deadlines.
Establish recurring touchpoints with stakeholders to reinforce best practices and tailor the contracting model to business needs.
Maintain and organize the contract repository, ensuring documents are properly filed, versioned, and easy to locate.
Support use of the company's CLM tool (e.g., Link Squares) - including data entry, workflow routing, and basic troubleshooting - and help identify opportunities to improve how it's used.
Own and maintain standard contract templates, ensuring the correct template is used for the right situation and that language stays current.
Coordinate the contract triage process - routing agreements to the appropriate internal reviewers (Legal, IT, Compliance) based on contract type, value, and risk.
Liaise with internal stakeholders and, where appropriate, outside counsel to keep contracts moving and elevate higher-risk agreements as needed.
Support SOX-compliant contract tracking, documentation hygiene, and audit readiness, including maintaining accurate records for audit requests.
Help apply a risk-based approach to contract review - understanding the difference in rigor needed for, e.g., R&D vs. G&A agreements - and elevate appropriately.
Identify and help implement improvements to contracting workflows, templates, and tracking as the function matures.
Support ad hoc projects and process-improvement initiatives within Business Operations.
Bachelor's degree in Business Administration, Legal Studies, Finance, or a related field.
Coordinator level: 1-3+ years of relevant experience in contract administration, legal operations, or a similar role. Manager level: 5+ years of relevant contract management experience, ideally within biotech, pharma, or another regulated industry.
Strong organizational skills with the ability to track and prioritize multiple contracts and deadlines simultaneously.
Excellent written and verbal communication skills; comfortable coordinating across Legal, Finance, and other departments.
Experience with CLM systems (e.g., Link Squares, Ironclad) is a plus.
Comfortable with ambiguity and interested in building structure and clean process.
Familiarity with SOX compliance and audit-ready documentation practices is a plus.
Hybrid working arrangement - 50% attendance in the Watertown, MA office is required.