Administrative Assistant

ADMINISTRATIVE ASSISTANT (WATERTOWN, SD LOCATION)

The Administrative Assistant will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization. The Administrative Assistant will also assist in ensuring that the company receives payment for goods and services offered to clients. The ideal candidate will have excellent communication and customer service skills, strong attention to detail, and be able to work independently.

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• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages.
• Performs administrative and clerical support tasks.
• Performs basic filing and recordkeeping.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
• Research customer discrepancies and past-due amounts with the assistance of the Accountant and other staff.
• Collaborates with the Accountant to reconcile accounts receivable monthly.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accountant in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for Accounts Receivable as needed.
• Relays changes of information to appropriate employees.
• Collects credit card receipts and codes credit card statements for payment.
• Enters Accounts Payable invoices for payment.
• Assist with Safety related items as needed.
• Performs other related duties as assigned.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient with Microsoft Office Suite or related software.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

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