PM Receptionist

Summary

The Clerical/Receptionist performs secretarial work of a confidential nature and relieves supervisors of minor executive duties.

• Develops and maintains a good working rapport with inter‑department staff, and other departments within the facility to assure that administrative services and activities can be properly maintained to meet the needs of the facility.
• Completes required reports, forms, etc., for the administrator as requested.
• Maintains confidentiality for all resident, administrative, and corporate information.
• Assist business office and staff.
• Assures that the administrative offices are maintained in a clean and safe manner and that equipment and supplies are also maintained.

• Fills and delivers routine and emergency requisitions from nursing and other departments for supplies and equipment in accordance with established policies and procedures.
• Receives incoming shipments and checks incoming merchandise against packing slips and purchase orders in accordance with policies and procedures.
• Organizes the storage of supplies and equipment inventory in a safe, clean, and orderly manner to ensure efficient handling and to prevent deterioration and in accordance with policies and procedures.
• Picks up and delivers mail and performs messenger service for facility as directed.
• Follows all safety procedures when handling supplies and equipment.
• Ensures all purchase orders are properly prepared, signed, and submitted as required in policies and procedures.
• Ensures that work areas are clean and free of hazards. Also that all safety rules and regulations are adhered to.
• Ensures defective equipment is identified for repair in accordance with policies and procedures.

• Interacts with customers, families, visitors, facility and corporate staff.
• Carries out other tasks as requested in situations where hands‑on intervention/participation may be required.
• Must practice good person hygiene and follow dress code requirements.
• Must provide annual Verification of negative TB skin test as required.

• Assists department staff in identifying and correcting problem areas and improving services.
• May be required to perform autoclave duties.
• Attend and participate in in-service education classes and on-the-job training programs as required.
• Interacts with facility staff.
• Performs other tasks as requested in situations where hands‑on intervention/participation may be required.
• May be required to work rotating shifts, holidays, weekends, additional hours, an din different positions as facility’s needs require.

• High school degree or equivalent with business curriculum required.
• Typing, filing, correspondence composition and computer skills required.
• Must possess strong organizational skills.
• Must possess the ability to handle a variety of assignments, some of moderate complexity and requiring considerable familiarity with the operating details of the facility.
• Must possess the ability to interpret and apply departmental procedures.
• Must have strong, positive interpersonal skills.
• Must demonstrate discretion in handling of confidential information.
• Must have a sense of accountability and responsibility.
• Must possess the ability to form independent decisions in absence of supervisor.