Office Operations Assistant - Waterville

Office Operations Assistant - Preschool Special Education Agency

This is a 40 hour per week, calendar year position with our CDS PEDS site in Waterville.

Pay Range: $17.07 – $27.05 per hour

• Maine State Employee Medical coverage
• Dental and Vision Insurance
• Life and Disability Insurance
• 403(b) Retirement Savings Plan
• $250 per year Professional Development Stipend
• Maine State Employee Living Resources Program (Employee Assistance)
• Qualifying employer for the Public Service Loan Forgiveness (PSLF) Program
• Work/Life Balance
• Paid Vacation
• Paid Sick Time
• Paid Holidays

Great coworkers, and the satisfaction of helping some kids who really need you!

Provide assistance to the Office Operations Manager and other site employees with daily site functions. Serve as the site’s first level of contact with client base including phone calls, client and visitor contact. Maintain data for required site recordkeeping and assist with site correspondence and mail, all in a confidential manner.

• Answer the phone and route calls to site personnel
• Take referrals over the phone and process: enter data into child database, put new referrals folders together
• Handle and distribute all incoming and outgoing site mail Provide assistance to staff as needed – copy and distribute IFSP/IEPs, evaluations, progress reports; process record requests, etc.
• Notify Office Manager when office supplies are low
• Maintain room calendars for therapies and meetings
• Sign in visitors, greet parents

• Associate Degree in related field and two years comparable experience
• High School diploma and five years comparable experience
• Successful background, criminal records, fingerprinting and reference checks

• Ability to interact with a wide variety of people
• Ability to effectively communicate, orally and in writing

Veterans’ Preference:
Maine law provides a preference to qualified veterans and gold star spouses by ensuring they are offered an interview. If you are a veteran or a gold star spouse and wish to take advantage of this preference, please complete our employment application. Documentation is required.

Child Development Services serves the early intervention and special education needs of Maine's children from birth to age five. We have over 350 employees, a large network of contracted providers and currently serve over 3,500 children ages 0 to 5 years.

CDS consist of 10 principal sites throughout Maine with several satellite offices.

This posting is being offered by an equal opportunity employer.