Facilities Coordinator

Job Summary

Thomas College seeks a highly organized, detail‑oriented Facilities Coordinator to support daily administrative and operational functions of the Facilities Department.

• Coordinate departmental work order operations, including receiving, tracking, assigning, and monitoring service requests to support timely completion and effective communication with campus constituents.
• Support financial and purchasing processes by preparing and processing requisitions, securing appropriate approvals, and coding invoices accurately to the general ledger.
• Review and approve timecards for facilities staff in accordance with departmental procedures and payroll deadlines.
• Facilitate departmental morning meetings to support communication, coordination, and daily operational planning.

• Associate's degree or higher preferred, or an equivalent combination of education and relevant experience.
• Minimum of 3 years of relevant experience in administrative support, facilities coordination, operations, purchasing, project coordination, project management, or a related field.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Strong computer skills, including proficiency with standard office applications and the ability to learn work order, purchasing, payroll, and event management systems.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Ability to work collaboratively with individuals across campus and provide strong customer service.
• Knowledge of budgets, procurement, invoice processing, requisitions, general ledger coding, and expenditure tracking preferred.
• Knowledge of OSHA standards and workplace safety practices.

• Medical insurance, dental insurance, life insurance, disability insurance.
• 6% 403(b) matching plan.
• Paid time off, thirteen paid holidays.
• On‑site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials.

Thomas College is an equal opportunity employer.