Academic Records and Curriculum Coordinator

Job Description Department:
Registrar's Office - Staff Pay Rate Type:
Salary Employee Type:

Job Summary:

The Academic Records and Curriculum Coordinator supports the administration and integrity of Colby College’s academic records, curriculum, registration, and related student information systems. Reporting to the Registrar, this position coordinates curriculum and academic records processes, performs data validation and quality assurance, supports system maintenance and testing, and assists students, faculty, and staff with Registrar-related processes and inquiries. The Coordinator works closely with members of the Registrar’s Office and campus partners to maintain accurate academic information, support effective business processes, and ensure the appropriate application of College policies and procedures.

The position requires a high degree of accuracy, discretion, analytical thinking, and the ability to work across multiple systems and priorities.

As a member of a cross-trained Registrar team, the Coordinator also provides support for broader office functions during peak periods and as operational needs evolve. The hiring range for this position is $44,000 - $56,400.

Essential Functions To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.

• Maintain and update student academic records, demographic information, registrations, and other academic data in accordance with established College policies and procedures.
• Coordinate routine data validation and quality assurance activities to ensure the accuracy, consistency, and integrity of academic records.
• Identify data discrepancies, research underlying issues, and coordinate appropriate corrections.
• Maintain confidential student information and records in accordance with FERPA, College policies, and established records management practices.
• Support reporting and data requests related to student records, enrollment, registration, and other Registrar functions.

• Coordinate curriculum setup and maintenance, including courses, sections, degree requirements, academic requirements, and related curricular information.
• Support term-specific registration and curriculum processes, including course maintenance, classroom scheduling, registration setup, and academic calendar deadlines.
• Process student registrations, applications, academic record changes, and related requests in accordance with established policies and procedures.
• Track key academic deadlines and proactively coordinate activities necessary to support registration and curriculum cycles.
• Assist students, faculty, and staff with questions regarding registration, curriculum, academic records, and Registrar processes.

• Support the testing, maintenance, and ongoing use of Workday Student and other systems used by the Office of the Registrar.
• Troubleshoot routine system and business process issues and collaborate with the Registrar and appropriate campus partners to resolve more complex concerns.
• Assist with system testing associated with updates, new functionality, business process changes, and term-specific configuration.
• Identify opportunities to improve the accuracy, efficiency, and effectiveness of Registrar processes and recommend solutions to the Registrar.
• Assist with implementing and documenting approved business process improvements.
• Utilize reporting and system tools to support data analysis, validation, and operational decision making.

• Apply College academic policies and established Registrar procedures consistently when processing records and responding to inquiries.
• Maintain current knowledge of FERPA and other applicable regulations and professional standards related to student academic records.
• Develop and maintain process documentation, reference materials, and procedures for…