Office Specialist - Maine State Prison, Warren

The Department of Corrections has a current vacancy for an Office Specialist I, located at Maine State Prison, Warren ME.

Pay Grade 16: $40,268.80 - $57,470.40 (Includes $0.60/hour Institutional Stipend)

Open:
September 15, 2026;
Close:
September 29, 2026

This is advanced office and administrative support work aiding the Department of Corrections requiring advanced office and administrative support services, a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions. Responsibilities require using independent judgment, initiative and discretion to make determinations on varied matters.

• Maintaining electronic and paper filing systems.
• Preparing documents for distribution.
• Scheduling meetings and maintaining electronic schedules.
• Preparing and sending regular correspondence to internal and external stakeholders.
• Meeting and providing information to current and new employees.
• Compiles information and prepares reports for management.

• Microsoft Office software suite including Word, Excel, PowerPoint and Outlook.
• A working knowledge of the principles, practices, and equipment related to quality control of data input and output.
• Ability to verify, code, compute, and/or reconcile data on standard documents.
• Conduct research, gather Information, and analyze results to reach a conclusion.
• Interact with all levels of management and employees.
• Create and maintain spreadsheets, charts, tables and reports.
• Plans and organizes tasks and work responsibilities to achieve objectives.
• Sets priorities.
• Schedules activities.
• Allocates and uses resources properly.
• Expresses ideas effectively.
• Organizes and delivers information appropriately.
• Shares complete and accurate information.
• Maintains confidentiality.
• Adheres to organizational policies and procedures.
• Meets own commitments.
• Takes personal responsibility for job performance.
• Completes work in a timely and consistent manner.
• Sticks to commitments.
• Analyzes problem by gathering and organizing all relevant Information.
• Identifies cause and effect relationships.
• Comes up with appropriate solutions.
• Uses sound judgment to make good decisions based on information gathered and analyzed.
• Considers all pertinent facts and alternatives before deciding on the most appropriate action.
• Commits to decision.
• Use applicable computer programs.
• Interacts with people effectively.
• Able and willing to share and receive information.
• Co-operates within the group and across groups.
• Supports group decisions.
• Puts group goals ahead of own goals.
• Displays energy and enthusiasm in approaching the Job.
• Commits to putting in additional effort.
• Maintains high level of productivity.
• Self-directed.
• Listens actively.

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and
2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
* Please address these preferences in your Cover Letter.
* Preference will be given to those candidates who can adjust to quickly changing priorities, while maintaining accuracy and confidentiality. Preference will be given to those candidates who have exceptional communication skills and interpersonal skills. Preference will be given to those candidates with strong organizational skills, including electronic file organization.

State of Maine Benefits:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums…