Assistant Director of Faculty Affairs

Job Summary

The assistant director of faculty affairs will manage human resources processes related to faculty appointments across all stages of a faculty career. Reporting to the director of academic administration and chief of staff, the assistant director will provide support related to the faculty employment experience, including, but not limited to, recruitment and appointment, budgeting, orientation, faculty review, and faculty research support.

As the key liaison from the Office of the Provost to the Office of People Services and the Payroll Office, the assistant director will ensure collaboration and consistency of practices across the College.

• Manage processes across different stages of the faculty career life cycle (recruitment, arrival, orientation, merit review, etc.).
• Manage the timely completion of appointment and reappointment letters for faculty.
• Ensure complete Workday records are established for new faculty hires and existing records are updated as necessary.
• Liaise with IT to develop solutions to Workday issues; troubleshoot Workday issues and bring concerns to Workday meetings.
• Maintain and analyze faculty data and serve as data steward for the Office of the Provost in data governance.
• Work with Payroll and People Services to coordinate payroll issues relating to faculty.
• Manage business processes and data entry for all faculty appointments, ensuring accurate tracking of academic appointments, FTEs, review dates, sabbatical eligibility, and key deadlines.
• Manage annual faculty notification processes.
• Liaise with outside counsel on faculty visa questions/issues.
• Collaborate with the associate provost for academic programs to manage January Program faculty hiring processes.
• Train and supervise student employees performing routine clerical tasks.
• Partner with the Office of Institutional Research and Assessment to provide data for faculty salary surveys (AAUP/IPEDS), requesting information from other constituents as needed.
• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice.

Minimum Qualifications:

• Bachelor’s degree or the equivalent in education and experience.
• Minimum of three years of progressively responsible professional experience (higher education experience strongly preferred).
• Ability to maintain confidential information.
• Advanced Microsoft Office skills; experience with database software and HCM systems preferred.
• High level of professionalism; strong organizational, communication, and writing skills.
• Excellent decision‑making, problem‑solving, and analytical skills.
• Strong attention to detail; accuracy with data entry and analysis is essential.
• Ability to deal effectively with a wide range of people in a helpful, positive, and constructive way.
• Excellent time‑management skills; deadline‑driven with proven ability to manage changing priorities.
• Proven talent dealing with complex issues in a fast‑paced, multi‑tasking environment.
• Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community.

• Familiarity with Workday preferred.
• Broad based HR generalist experience with thorough competency in staffing, recruitment, and employee relations.
• Knowledge of HR policies, procedures, and best practices.

The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform this role effectively, an employee is expected to handle employee information, documents, and sensitive matters with care, professionalism, and respect for privacy.

This position involves working with a variety of timelines, including some that require quick turnaround and responsiveness to urgent needs. In this role, the employee will interact with members of the public and others…