Executive Operations Coordinator

Job Description

Job Description

Lifted Farms

Executive Operations Coordinator

Lifted Farms | Watsonville, CA | Hybrid

Full-Time | Reports to CFO & COO | $90,000–$110,000 + Bonus

Lifted Farms is one of California's leading cultivators of premium OCAL certified fresh frozen cannabis, specializing in producing high-quality flower for solventless extraction. We believe exceptional cultivation begins with exceptional people, and we're building a company designed for long-term success.

We're a fast-growing business that values ownership, integrity, continuous improvement, and teamwork. While the work can be demanding, we pride ourselves on maintaining a collaborative, low-ego culture where great people enjoy coming to work every day.

As we continue to grow, we're looking for someone who thrives in a dynamic environment and enjoys helping a business grow and operate more efficiently.

Lifted Farms is seeking an organized, proactive, and highly capable Executive Operations Coordinator to serve as a trusted partner to our executive team.

Reporting directly to the CFO and COO, you'll play a central role in helping the business operate efficiently by coordinating projects, managing administrative processes, supporting sales and operations, facilitating communication across departments, and ensuring important initiatives stay on track.

This is not a traditional administrative position. We're looking for someone who enjoys solving problems, anticipating needs, following through relentlessly, and helping free up executives for strategic priorities.

No two days are the same. One morning you might coordinate a large customer order, the afternoon you may help onboard a new employee, organize benefits enrollment, prepare reports for leadership, or coordinate regulatory documentation.

If you're energized by bringing order to complexity and helping a growing company succeed, we'd love to meet you.

• Increase the efficiency of the executive team by owning administrative and operational tasks that keep the business moving.
• Coordinate projects across departments and ensure deadlines, deliverables, and follow-up items stay on track.
• Identify opportunities to improve internal processes and administrative workflows.
• Take ownership of special projects and execute them with minimal supervision.

• Coordinate customer onboarding and maintain customer documentation.
• Prepare sales quotes, contracts, purchase orders, and customer paperwork.
• Serve as a professional point of contact for customer inquiries, follow-up, and payment collections.
• Coordinate communication between sales, operations, accounting, and customers to ensure orders move smoothly.
• Maintain customer records and assist with sales reporting and administrative support.

• Coordinate purchasing activities and vendor communications.
• Maintain organized records of vendor contracts, company documentation, and operational files.
• Assist department managers with project coordination and administrative support.

• Assist the HR department with employee onboarding and offboarding.
• Assist HR with employee benefits, including medical, dental, vision, and 401(k) enrollment and changes.
• Assist with recruiting coordination, interview scheduling, and new hire paperwork.

• Track and maintain cannabis licenses and permits at the county and state level.
• Coordinate CCOF (California Certified Organic Farmers) certifications and renewals.
• Manage pesticide use reporting and regulatory filings.
• Maintain organized compliance records and audit‑ready documentation.
• Assist with the application process for new cannabis licenses and building permits.
• Assist department managers in maintaining compliance with California Track and Trace requirements.

• Generate reports for leadership to support operational and financial decision‑making.
• Identify data inconsistencies and help maintain system integrity.
• Support managers with ERP workflows, data management, and process improvements.

• Assist the…