Global Mobility Specialist at Driscoll's, Inc. Watsonville, CA

About the Opportunity

The Global Mobility Specialist plays an important role in supporting the administrative aspects of the movement of Driscoll’s employees across domestic and international locations. This position will support specifically with tasks associated with coordination of the immigration (US-Inbound) program, aspects of coordination of global assignments and US domestic relocations (including documentation, communication, and logistical support), and execution of Mobility billing, invoicing and reporting.

The ideal candidate will have strong attention to detail, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced and dynamic environment. This position requires the candidate to work four days on-site at our office in Watsonville, California.

• Leverage US immigration expertise in PERM, H, L, O and TN Visas, and partner with suppliers to deliver high-quality service to new and existing Driscoll’s employees. Look to create solutions to drive down cycle times and improve the employee experience

• Serve as main POC and SME for all US-Inbound immigration matters; assist in overall management of immigration program:
• Assist in posting jobs to various job boards with attention to detail
• Coordinate the preparation and processing of visa applications, work permits, and other immigration-related documents for international assignments
• Manage and maintain all immigration files and process invoices
• Keep employees up to date on their case statuses; communicate effectively

• Handle the immigration processes and associated assignment regulations/tasks for cases while working in close liaison with HRBPs and supplier network. Utilize technology to track and record all aspects of the immigration lifecycle for Driscoll’s employees

• Assist in reviewing monthly assignment and visa expiration reports and liaising with Regional HRBPs to confirm the way forward for upcoming expirations and taking action on agreed outcomes. Execute on quick document collection and assist in building stakeholder relationships with key HR partners to build, support and ensure alignment for program outcomes. Pivot quickly between internal managers and suppliers to obtain and deliver approvals

• Coordinate and produce assignment letters/contracts and other documentation for both US domestic and International relocations; brief assignees and answer routine immigration or assignment-related questions. Maintain accurate and up-to-date records of employees on global assignments and related information

• Assist with preparation of data and information for regular mobility reporting (including global movement, cost/spend & financials, and immigration audits) as needed

• Participate in the review of process and vendor relationships and work with the Global Mobility Program Manager to assist with implementing changes. Help monitor effectiveness of the Global Mobility program; develop recommended improvements to enhance value, particularly with regard to immigration & billing/invoicing

• Review and process all supplier invoices, record keeping, tracking and updating databases accordingly. Work closely with payroll & finance teams to ensure proper maintenance of Mobility-related charges

• Ensure adherence to company policies and guidelines concerning talent acquisition and global mobility. Ensure the security of Driscoll’s and candidate’s confidential and proprietary information and materials

• Bachelor’s degree in Business Administration, Human Resources, or a related field

• 1 to 3+ years of experience in US-Inbound Immigration, Global Mobility, Human Resources, or related field

• Excellent written and verbal communication skills in English required

• Strong attention to detail and accuracy in work

• Excellent communication, organizational and time management skills

• Must be able to manage competing demands, high volumes and complex projects simultaneously while being adaptable and flexible with a strong sense of urgency

• Passionate about customer service and program success

• Ability to work effectively and collaboratively with diverse teams and cultures

• Proficiency in…